Balance Sheet Bookkeeper

SUMMARY:
Balance Sheet Bookkeeper

POSITION INFO:

Balance Sheet Bookkeeper

Location: Johannesburg, Gauteng (on-site)

Department: Finance

Reports to: Finance Manager

Type: Permanent, full-time (Temp to Perm)

Responsibilities

Responsible for balance sheet and accounts payable end-to-end.

Deliver complete, accurate monthly balance sheet reconciliations and run a tight AP function (3-way match, supplier statement recs, payment runs, and VAT input accuracy) to support a clean, audit-ready month-end.

Additional scope: validate and post monthly salespersons’ commissions (and Salary Journals (Psiber Payroll).

Prep TB for monthly Management Accounts.

Key Responsibilities

Month-End Close & Balance Sheet

• Prepare all balance sheet reconciliations (WD+3 target) with signed packs & supporting evidence.

• Reconcile bank & cash (cash on hand/petty cash) and clear aged items 30 days.

• Maintain inventory control accounts (GL vs. sub-ledger/Arch/ADOR).

• Manage accruals & prepayments with schedules and monthly roll-forwards.

• Maintain the fixed asset register

• Reconcile intercompany/loans/leases; resolve mismatches with counterparties.

• Payroll-related control accounts

• Accounts Payable

• Invoice processing: code, batch, and post supplier invoices/credit notes accurately and on time.

• Supplier statement reconciliations: monthly for all active vendors; investigate & clear variances.

• Payment runs: daily/weekly/monthly per cash calendar; prepare payment packs with approvals; upload EFTs securely to BOL.

• AP age analysis: maintain within terms; escalate disputed/overdue items; drive resolutions with

Procurement & DC.

• Vendor master data: create/maintain with supporting documents; prevent duplicates; bank detail verification.

• VAT input: ensure tax invoice validity and correct VAT treatment on postings.

• Supplier relationships: respond to queries, manage credit notes, and capture early-payment discounts where approved.

Payroll & Commissions

• Salespersons’ commissions (RH Arch): extract automated commission reports, validate calculations against approved schemes/adjustments (returns, credit notes, promos), obtain DoA approvals, and Post commission journals to the GL by store/cost centre.

• Salary Journals (Psiber Payroll): import/prepare and post monthly Salary Journals from the Psiber Payroll system (gross pay, employer contributions, deductions, leave pay)

Ensure correct GL mapping and cost centre/store splits, and reconcile to Psiber payroll reports.

• Reconcile payroll control accounts monthly (salary clearing, PAYE/UIF/SDL,

medical/provident) and ensure evidence packs align to EMP201/EMP501 submissions.

Controls, Compliance & Systems

• Run soft/hard close checklists; file work papers systematically.

• Support external/internal audits (sample support, walkthroughs).

• Sage 200 Evolution (Evo) power user: AP module, GRN/PO flows, sub ledger tie-outs;

Custom/extract reports.

• Collaborate with Inventory/Warehouse (Arch/ADOR) and Procurement to resolve GL vs

WMS vs. PO variances.

• Drive continuous improvement (templates, automation, root-cause fixes).

Requriements

• 2+ years proven experience as a Balance Sheet Bookkeeper with full-function AP exposure.

• Sage 200 Evolution (Evo) — hands-on, advanced user is essential

• Strong Excel (pivot tables, XLOOKUP/VLOOKUP, text/date functions, recon models).

• Demonstrated track record producing complete, signed monthly BS recon packs and supplier statement recs.

• Solid understanding of SA VAT, audit requirements, and 3-way match controls.

• Practical experience posting Salary Journals from Psiber Payroll and validating/posting

Commission journals.

Advantageous

• Retail/FMCG or inventory-heavy environment experience.

• Exposure to WMS/ERP integrations (Arch/ADOR) and GRN accruals/ clearing.

• Diploma/Certificate in Bookkeeping/Accounting.

• Familiarity with Psiber Payroll exports/mapping and Arch commission reporting.

Competencies

• High integrity, trustworthy, attention to detail, and accountability.

• Problem-solver who drives recon differences to root cause and prevents recurrences.

• Clear communication and stakeholder management (Stores, DC, Procurement,

Production/Manufacturing, HR/Payroll, Suppliers).

• Deadline-driven with strong personal planning and checklist discipline.

• Team Player

KPIs

• Month-end BS recon pack completed & signed by WD+4.

• Zero unreconciled

• AP age analysis.

• Payroll & commissions

• Clean audit on BS/AP/payroll sections

• Payment accuracy & timeliness.