Board Secretary

SUMMARY:
Purpose of position:
The purpose of the Board Secretary is to assist the Board in discharging its duties by organising and recording activities such as meetings for the Board and its committees, developing minutes, following up on the implementation of board decisions, and acting as a point of communication between the Board, Executive Authority, and Management.

MINIMUM REQUIREMENTS:
Bachelor’s degree in business administration / law or NQF 7 equivalent
Post graduate Diploma in Corporate Governance is an added advantage
Registered with a secretariat professional body e.g., Chartered Board Secretary will be an added advantage
Minimum of 5 years working experience of which 3 years must have been in the Executive’s office as an Executive Assistant or Board Secretary

POSITION INFO:
RESPONSIBILITIES:
Board Meetings Administration and Coordination
Schedule and coordinate all board and committee meetings
Prepare agendas and notifications in collaboration with the Chairperson of Board or Committees, and CEO as appropriate and ensure timely distribution of meeting notices, agendas and board packs.
Arrange meeting logistics, including virtual links to the meetings or venue, equipment and catering, where necessary.
Attend and record minutes of the board and its committee meetings including reviewing all minutes for consistency, appropriateness of recorded decisions and highlighted issues, and ensure that recordings are up to date at all times
Ensure accurate and timely distribution of minutes to relevant stakeholders.
Maintain a record of board attendance and decisions.
Assist the CEO prepare for the board meeting by following up on progress of implementation of board decisions and assembling of timely board submission for the board pack.
Clearly communicate board decisions to management in a timely manner.
Ensure confidentiality of Board materials, records and deliberations.
Act as a custodian for FoodBev SETA’s Board and historical records, meeting minutes and related Board information
Maintain a record of consolidated Board resolutions and tracking the implementation of board decisions