Board Secretary and Compliance Officer - (12 month fixed term contract)

REQUIRED MINIMUM EDUCATION:

B/Admin or ACIS with an excellent working knowledge of the PFMA, the Company’s Act and enterprise risk management practices

REQUIRED MIN WORK EXPERIENCE:

5 years’ experience in a Board secretarial and statutory compliance environment, preferably in the Public Sector. Risk & Public Sector experience as a Board Secretary

Board & Board Committee Administration

• Is the custodian of the Board Charter and ensures that it is updated in compliance with corporate governance standards
• On the appointment of a new Board, drafts a new Shareholder Compact for submission to the MEC of the DEDT
• In accordance with the mandate of the Board, prepares a ToR for all Sub-committees of the Board and conducts an annual review
• Provides secretariat services at all key meetings of the Board and the Audit Committee; including liaising with the CEO and other Senior managers in preparation for meetings, formulating meeting agendas, preparing minutes and keeping certified copies of minute books and attendance registers
• Prepares draft Board Reports for the CEO
• Prepares draft submissions to the MEC on Board issues
• Provides an oversight role in respect of the Marketing and HR Committees
• Coordinates and manage the flow of documents between the Board, its members and all other relevant parties
• Keeps electronic records of meetings and filing of documentation
• Follows up on Board action plans and resolutions
• Check documents for correctness and completion.
• Ensures that the Board and sub-committee decisions and instructions are clearly communicated to the relevant parties
• Ensures effective management of all documentation regarding Board activities for easy access on request
• Monitors and manages the schedule of declaration of interest
• Manages the Board and Board Sub-committee evaluation process
• Coordinates Director development and training

Exco Meeting Administration

• Formulates meeting agenda with CEO and distributes to all Exco Members
• Records proceedings of Exco meetings
• Develops a schedule of actions arising from Exco meetings