Business Administrator

SUMMARY:
Education

• Grade 12
• Qualification in Administration will be advantageous

• Loading of customer contracts on CACI system to ensure accurate billing to customers / manual billing – reinvoicing / Deep clean & Pest once-off invoices

• Doing monthly dispensing recon to balance rental assets

• Updating stock sheets to ensure all batches relevant to stock are posted
• Manage & confirm stock take to ensure effective stock control

• Ensure that all relevant documentation pertaining to petty cash is signed off by the GM.

• Complete forms & obtain documents for the companies Wealth
• Maintain EAA’s, personnel files, leave records and overtime
• Issuing of engagement pack to new employees
• Issuing of termination pack to employees who leave the Company
• Managing the attendance registers.

• Ensure that the deadlines are met in respect of the Base revenue report / updates to the accountant of base on flash / manual invoice report / voided invoice report to the Credit control Supervisor.

• Preparing the monthly commission in accordance with the sales policy to ensure on-time payment to Payspace & printing of pay slips.
• Collection & submission of staff salary inputs.

• Assist the GM with Flash reports & explanation on actuals, using the IT system for cost control.

• Ensure segregation of duties to ensure system soundness
• Keep register updated & follow-up with consultants on outstanding trials.

• Ensure correct documents are sent to Head Office for the accurate billing to customers.

• Complete the register after installation / withdrawal & ensure that the GM signs contracts & new data sheets.

• Managing & confirming stock take for effective stock control

• Excellent Communication Skills
• Must be able to work independently
• Must be computer literate
• Excellent time-management and self-management skills
• People Management Skills
• Business finance skills
• Analytical skills
• Administrative skills
• Maintaining and Implementation Skills
• IOS Systems Knowledge

POSITION INFO:
Education

• Grade 12
• Qualification in Administration will be advantageous

• Loading of customer contracts on CACI system to ensure accurate billing to customers / manual billing – reinvoicing / Deep clean & Pest once-off invoices

• Doing monthly dispensing recon to balance rental assets

• Updating stock sheets to ensure all batches relevant to stock are posted
• Manage & confirm stock take to ensure effective stock control

• Ensure that all relevant documentation pertaining to petty cash is signed off by the GM.

• Complete forms & obtain documents for the companies Wealth
• Maintain EAA’s, personnel files, leave records and overtime
• Issuing of engagement pack to new employees
• Issuing of termination pack to employees who leave the Company
• Managing the attendance registers.

• Ensure that the deadlines are met in respect of the Base revenue report / updates to the accountant of base on flash / manual invoice report / voided invoice report to the Credit control Supervisor.

• Preparing the monthly commission in accordance with the sales policy to ensure on-time payment to Payspace & printing of pay slips.
• Collection & submission of staff salary inputs.

• Assist the GM with Flash reports & explanation on actuals, using the IT system for cost control.

• Ensure segregation of duties to ensure system soundness
• Keep register updated & follow-up with consultants on outstanding trials.

• Ensure correct documents are sent to Head Office for the accurate billing to customers.

• Complete the register after installation / withdrawal & ensure that the GM signs contracts & new data sheets.

• Managing & confirming stock take for effective stock control

• Excellent Communication Skills
• Must be able to work independently
• Must be computer literate
• Excellent time-management and self-management skills
• People Management Skills
• Business finance skills
• Analytical skills
• Administrative skills
• Maintaining and Implementation Skills
• IOS Systems Knowledge