Commercial Property and Conveyancing Secretary

SUMMARY:
https://app.ismartrecruit.com/jobDescription?x=E7pd2F0ZXJzaGVkY29uc3VsdGluZy5jby56YV8yMDI5X0VYRUNVVElWRVBMQUNFTUVOVA==Q9e

POSITION INFO:
We are currently sourcing a highly experienced Commercial Property and Conveyancing Secretary for an opportunity based in Sandton. This role requires a proactive professional who can confidently manage high volumes of conveyancing matters, handle high-pressure environments, and take full ownership and responsibility for their files. Key Responsibilities Conveyancing & Transfers: Take instructions for transfers, including sectional titles, which involves drawing, checking, and arranging the signing of documents, as well as registering final accounts and dispatching documents to clients. Lodgements & Registrations: Prepare files accurately, attend to lodgements and registrations for all conveyancing matters, and conduct property, person, and company searches. Legal Administration & Typing: Type, format, and incorporate amendments into legal documents and commercial agreements, requiring confident copy-typing skills. Compliance & Filing: Manage FICA administration to ensure all requirements are complete, and maintain up-to-date electronic and hard copy filing systems. Client & Stakeholder Liaison: Liaise efficiently with clients, correspondents, and internal deeds office clerks\/drivers, while maintaining\/updating client contact details. Billing & Financial Duties: Capture timesheets for multiple professionals, prepare pre-bills and billing memos for clients, and follow up with debtors on unpaid invoices. Requirements & Experience Education: A Matric certificate is essential, and a legal secretary or conveyancing qualification is highly advantageous. Experience: A minimum of 8 years of conveyancing experience is required, and experience with bond cancellations is advantageous. Software Mastery: In-depth knowledge of conveyancing software and systems, specifically Lexis Convey, E4 (portal-based), Windeed, and Search Works . Computer Literacy: Full working knowledge of all MS Office packages. Personal Attributes Ability to work fast, accurately, and efficiently with strict attention to detail. A proactive self-starter who can work independently. Capable of working under pressure while maintaining absolute confidentiality in all matters. Excellent client management and people skills, combined with a strong team spirit.