Company Regulator Secretary (6 Months Contract)

SUMMARY:
We are seeking a reliable and well-organised a Company Regulator Secretary. This position will operate in Durban (remote and office-based in Durban) and will play a central role in ensuring effective communication, record-keeping, and coordination across all our activities.

POSITION INFO:

Responsibilities

• Ensure effective functioning of governance structures and promote high standard of corporate governance across the organization.
• Co-ordinate and facilitate Regulator/Committee meetings, including meeting packs for all meetings.
• Develop Regulator work plan, schedule Regulator meetings, liaise with Chairperson, Committee Chairpersons and CEO to prepare meeting agendas.
• Arrange, prepare and disseminate agendas for Regulator/Committee meetings ensure that the proceedings of the Regulator/Committee meetings are accurately minutes/recorded facilitate approval of Annual Regulator/Committee work plans.
• Monitor Regulator/Committee action plans to ensure plans are being addressed timeously and obtain feedback on specific agenda items.
• Maintain Regulator records and registers, including a Declaration of Interests Register.
• Facilitate logistical arrangements for Members, including preparation of monthly Remuneration Schedules.
• Develop/review Regulator/Committee structures and Charters/Terms of Reference on an annual basis.
• Attend to annual review/drafting of Terms of Reference, schedules and other legal instruments.
• Monitor compliance with good corporate governance practices and legislative instruments.
• Draft Governance Compliance Checklists and submit Quarterly Governance Reports.
• Provide detailed guidance to Members on their legal duties, powers and responsibilities.
• Keep abreast of all legislation, regulatory and corporate governance developments that may influence the organisation’s operations and ensure that Regulator Members are informed when making decisions.
• Makes the relevant parties aware of any law relevant to or affecting the Regulator.
• Manage and review Delegations of Authority and applicable governance policies.
• Facilitate members’ induction and training and ensure regulator training is conducted on key legal, governance and regulatory obligations.
• Conduct Annual Member/Committee Performance Evaluations.
• Contribute to Annual Reports of Entity and dissemination thereof present reports and fulfil ad hoc requests of the Regulator member

Requirements

• A LLB Degree or Admitted Attorney or Advocate. A master’s degree (LLM), Chartered Secretary (CIS), will be an added advantage. Admitted as a legal practitioner (Attorney or Advocate)
• 5-10-years relevant experience in a legal environment or in a public sector corporate secretariat environment, 5 years of consecutive experience as a Company Secretary
• Membership of the Chartered Governance Institute of Southern Africa or Chartered Secretaries Southern Africa or relevant (added advantage)

Knowledge required:

• Knowledge of governance best practices and compliance in terms of King IV Code.
• In depth knowledge of legislation, regulations, frameworks and other instruments applicable to the public sector.
• Knowledge and experience in Board/Committee processes.
• An understanding of strategic, operational and risk identification and risk management.

Skills required:

• Good Interpersonal skills
• Communication
• Problem solving
• Decision making
• Leadership
• Must be able to work under pressure and meet strict deadlines
• Computer literacy
• Planning and organising
• Problem solving
• Negotiation
• Analytical
• People Management