Company Secretary

SUMMARY:
This role is accountable for all company secretarial functions across the company, ensuring full compliance with legal, statutory and governance obligations.

POSITION INFO:

Role Purpose

This role is accountable for all company secretarial functions across the company, ensuring full compliance with legal, statutory and governance obligations. It serves as a cornerstone for maintaining the integrity of corporate governance frameworks, promoting transparency, and enhancing stakeholder trust.

The individual in this role actively contributes to the optimisation and continuous improvement of the company secretarial department by identifying efficiencies, implementing best practices, and driving innovation. In addition to statutory responsibilities, the role involves oversight and advisory input on corporate legal matters, with a focus on mitigating risks and ensuring adherence to governance standards.

Key accountabilities include fostering alignment with the organisation’s strategic priorities, managing stakeholder communications, and playing a pivotal role in enabling the Group''s governance requirements to operate seamlessly and effectively.

Qualifications

• LLB degree or similar
• CGISA qualification

Experience

• Sound knowledge and understanding of corporate law and corporate governance.
• 3-5 years’ experience as a Company Secretary.
• 2 years as a legal advisor or similar.
• Charter Secretaries Institute certification essential requirement.
• Minimum three years’ experience in efficient minute-taking.
• Legal experience.
• Governance and research capabilities.
• Good communication skills (verbal and written).

Internal Process

• Assumes and oversees the full end to end Company Secretary function within the company, partnering with the external service provider to fulfil the following functions:
• Collate information for various Boards, Forums and Group Committee meeting packs.
• Draft agendas, in consultation with Chairperson/s, and liaise with Directors / Committee members.
• Provide input into Board / Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.
  • Prepare board packs and distribute to members and invitees.
  • Attend meetings and take accurate and professional minutes.
  • Draft minutes for vetting by Chairperson.
  • Assist with the preparation of reports/presentations for certain Committees/engagements e.g. regulatory, EXCO.
  • Check Draft and execute board of directors’/shareholders/ Committee resolutions.
  • Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
  • Ensure that all companies comply with the Companies Act, governance principles, various applicable legislation.
  • Attending to the committee evaluations and fit and proper declarations.

Governance

• Drafting and maintaining the group delegation of authority framework.
• Provide input on various policies.
• Drafting and passing of company resolutions.
• Updating statutory and secretarial records.
• Drafting and maintaining terms of reference.
• Setting board training schedule and ensuring implementation.
• establishing guidelines for board evaluations and facilitating evaluation processes.

General

• Facilitate group and board meetings.
• General governance, company secretarial and legal advice.
• Keeping abreast with legal and regulatory changes and communicating these to management.

Professional Responsibilities

• Provide advice and guidance on the Companies Act, King IV and related legislation.
• Ensure corporate governance best practices are adopted by the company.
• Draft Charters, Terms of Reference, policy documents on governance and legal matters.
• Draft governance an related regulatory opinions.
• Assist with corporate transactions (inc but not limited to due diligences on incorporations and board structures).
• Engage with statutory and professional stakeholders as required e.g. FSCA, PA, CIPC.

People

• Develop and maintain productive and collaborative working relationships with peers, clients, team members, and stakeholders.
• Lead, mentor, and manage team members to ensure high performance, professional growth, and accountability.
• Positively influence and actively participate in change initiatives to drive departmental and organisational improvements.
• Continuously develop personal and team expertise in professional, industry, and legislative knowledge.
• Foster a culture of continuous innovation by encouraging, developing, sharing, and implementing new ideas within the team.
• Take ownership of both personal and team career development, supporting growth opportunities and skills enhancement.
• Effectively manage time to ensure optimal individual and team productivity while balancing priorities and meeting deadlines.
• Exhibit self-confidence, self-motivation, and determination in relentlessly pursuing individual, team, and organizational targets and goa