Office Manager Engineering Company

SUMMARY:
Role Overview
The Office Manager is responsible for the smooth and efficient day-to-day running of the office, providing administrative, operational, and financial support to the engineering team and management. This role acts as the central coordination point between staff, suppliers, clients, and service providers.
Key Responsibilities
Oversee daily office operations and ensure a professional, organised working environment
Manage administrative systems, filing, document control, and record keeping in line with company and project requirements
Provide administrative support to engineers, project managers, and senior management
Coordinate meetings, prepare agendas, take minutes, and manage calendars
Handle procurement of office supplies, PPE, and general consumables
Liaise with suppliers, contractors, and service providers and manage service agreements
Assist with project administration, including document submissions, reports, and compliance documentation
Manage basic financial administration including invoicing support, purchase orders, expense tracking, and liaison with accountants
Support HR administration such as staff records, leave management, onboarding, and training coordination
Ensure compliance with company policies, health and safety requirements, and industry regulations
Manage office budgets and monitor costs to ensure efficiency
Handle general correspondence, calls, and client communication professionally

POSITION INFO:
Qualifications and Experience
Diploma or degree in Office Administration, Business Management, or a related field
Minimum 3–5 years’ experience as an Office Manager or Senior Administrator, preferably in an engineering, construction, or technical environment
Strong understanding of office systems and administrative processes
Experience working with engineers, technical teams, or project-based environments is advantageous
Skills and Competencies
Excellent organisational and time management skills
Strong attention to detail and ability to manage multiple priorities
Proficient in Microsoft Office (Word, Excel, Outlook; Project or similar tools advantageous)
Good financial and numerical understanding
Strong communication and interpersonal skills
Ability to work independently and take initiative
Professional, discreet, and reliable
Working Conditions
Office-based role in Centurion
Standard business hours with occasional overtime depending on project demands