Office Manager

SUMMARY:
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POSITION INFO:

Job Title: Office Manager (6 Months)

Location: Johannesburg
Salary: R45 000 – R50 000 per month
Contract Type: Fixed-Term (6 Months)

Overview

Our client is seeking a highly professional and experienced Office Manager to oversee the effective day-to-day operations of the office while providing high-level administrative and coordination support to senior leadership.

The successful candidate must be proactive, detail-oriented, and capable of handling confidential information with discretion. This role requires someone who is comfortable engaging with government departments, diplomats, and international stakeholders, and who is willing to travel when required.

Key Responsibilities

Office Operations & Administration

• Oversee and manage daily office operations to ensure efficiency and professionalism

• Develop and maintain office systems, policies, and administrative procedures

• Provide high-level administrative support to senior management

• Manage complex calendars, appointments, meetings, and travel arrangements

• Coordinate local and international travel, including visas and work permits

• Liaise with government departments (including DIRCO), embassies, and diplomatic representatives

• Draft, prepare, and edit correspondence, reports, presentations, and official documents

• Handle confidential documentation and sensitive information with discretion

• Organize meetings, events, workshops, and official engagements

• Screen calls and correspondence, responding on behalf of senior leadership where appropriate

• Manage office procurement, service providers, and vendor relationships

• Monitor office expenses, process expense reports, and assist with basic budget tracking

• Maintain secure and efficient document management systems (physical and digital)

• Ensure compliance with visa, immigration, and regulatory requirements

• Coordinate facilities management and ensure a professional office environment

Minimum Requirements Education

• Diploma or Degree in Business Administration, Office Management, International Relations, or related field (preferred)

Experience

• Minimum 5+ years’ experience as an Office Manager or in a similar senior administrative role

• Proven experience handling visa applications, work permits, and immigration processes

• Experience liaising with DIRCO, embassies, or diplomatic offices

• Experience managing office operations independently

• Experience supporting senior leadership in a fast-paced environment

Skills & Competencies

• Fluent in English and French (verbal and written)  essential.

• Strong knowledge of government protocols and diplomatic processes

• Excellent organizational and time management skills

• High level of professionalism and confidentiality

• Strong interpersonal and communication skills

• Ability to multitask and work under pressure

• Strong problem-solving ability

• Leadership and coordination skills

• Willingness to travel locally and internationally if required

Computer Literacy

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong calendar and email management skills

• Experience with virtual meeting platforms (MS Teams, Zoom, etc.)

• Ability to prepare professional presentations and reports

• Familiarity with document management systems

• Basic financial administration skills (expense tracking, reporting)

Personal Attributes

• Highly discreet and trustworthy

• Proactive and solution-oriented

• Detail-oriented with strong follow-through

• Professional appearance and demeanor

• Adaptable and culturally sensitive

Interested candidates are strongly encouraged to apply on or before 16 March 2026.