Office Manager

Recruiter:

Dananda Talent

Job Ref:

JHB000750/Motse

Date posted:

Tuesday, March 24, 2026

Location:

Sandton, South Africa

Salary:

Monthly

SUMMARY:
We are seeking a dynamic and experienced Office Manager to support the Office of the COO. This role requires a proactive individual who can manage a wide range of administrative, operational, and executive support tasks in a fast-paced environment.

POSITION INFO:
Key Responsibilities:
Executive Support

Manage executive diaries, appointments, and meetings.
Coordinate personal tasks for senior executives (travel, catering, gift purchases, etc.).
Organize executive travel arrangements including visas, transport, and accommodation.

Administration

Handle all administrative duties for the Office of the CEO.
Draft and format correspondence, reports, and presentations.
Address high-level queries and complaints, including those at executive and ministerial levels.
Provide ad hoc support to the Directors as needed.

Procurement & Finance

Source and procure marketing materials and corporate gifts per internal policy.
Negotiate pricing to ensure cost-effectiveness.
Manage stock levels and track executive expenses.

Driver & Vehicle Coordination

Assign tasks to drivers and manage their schedules.
Oversee the performance and availability of company vehicles.
Ensure proper vehicle maintenance and usage tracking.

Reception Management

Supervise and evaluate Reception team performance.
Ensure timely distribution of class schedules and event details.

Student Accommodation Oversight

Manage international student accommodations, including lease payments and property inspections.
Negotiate rental agreements and manage student medical aid coverage.

Travel Coordination

Book travel for executives and facilitators (flights, car rentals, accommodation).
Manage visa applications and airport transfers.

IT Support Liaison

Escalate IT-related issues when necessary.
Assist in setting up Zoom/MS Teams meetings for executives.

Reg Café Coordination

Liaise with Reg Café Management for seamless operations.
Approve event menus and reconcile accounts monthly.
Follow up on outstanding payments.

Facilities & Compliance

Coordinate with Facilities and Building Managers to maintain high service standards.
Ensure cleanliness and upkeep of office and campus spaces.
Oversee event and class setup with Facilities.
Support compliance with COVID-19 and health & safety regulations

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