Company Secretary

SUMMARY:
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POSITION INFO:

In order to be considered the following is required:

• LLB degree or similar
• CGISA qualification
• Sound knowledge and understanding of corporate law and corporate governance
• 3-5 years’ experience as a Company Secretary
• 2 years as a legal advisor or similar
• Charter Secretaries Institute certification essential requirement
• Minimum three years’ experience in efficient minute-taking
• Legal experience
• Governance and research capabilities
• Good communication skills (verbal and written)

Responsibilities:

Internal Process:

Assumes and oversees the full end to end Company Secretary function within the business, partnering with the external service provider to fulfil the following functions:

• Collate information for various boards, forums and group committee meeting packs
• Draft agendas, in consultation with chairperson/s and liaise with Directors / Committee members
• Provide input into board / committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
• Prepare board packs and distribute to members and invitees
• Attend meetings and take accurate and professional minutes
• Draft minutes for vetting by Chairperson
• Assist with the preparation of reports / presentations for certain committees / engagements e.g. regulatory, EXCO
• Check Draft and execute board of directors’/ shareholders / committee resolutions
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
• Ensure that all companies comply with the Companies Act, governance principles, various applicable legislation
• Attending to the committee evaluations and fit and proper declarations

Governance:

• Drafting and maintaining the group delegation of authority framework
• Provide input on various policies
• Drafting and passing of company resolutions
• Updating statutory and secretarial records
• Drafting and maintaining terms of reference
• Setting board training schedule and ensuring implementation
• establishing guidelines for board evaluations and facilitating evaluation processes

General:

• Facilitate group and board meetings
• General governance, company secretarial and legal advice
• Keeping abreast with legal and regulatory changes and communicating these to management

Professional Responsibilities:

• Provide advice and guidance on the Companies Act, King IV and related legislation
• Ensure corporate governance best practices are adopted by the company
• Draft charters, terms of reference, policy documents on governance and legal matters
• Draft governance related regulatory opinions
• Assist with corporate transactions (including but not limited to due diligences on incorporations and board structures)
• Engage with statutory and professional stakeholders as required e.g. FSCA, PA, CIPC

People:

• Develop and maintain productive and collaborative working relationships with peers, clients, team members and stakeholders
• Lead, mentor and manage team members to ensure high performance, professional growth and accountability.
• Positively influence and actively participate in change initiatives to drive departmental and organisational improvements
• Continuously develop personal and team expertise in professional, industry and legislative knowledge
• Foster a culture of continuous innovation by encouraging, developing, sharing and implementing new ideas within the team
• Take ownership of both personal and team career development, supporting growth opportunities and skills enhancement
• Effectively manage time to ensure optimal individual and team productivity while balancing priorities and meeting deadlines
• Exhibit self-confidence, self-motivation and determination in relentlessly pursuing individual, team and organizational targets and goals

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Please consider your application as unsuccessful if you have not received a response within 14 days of submitting your application.