SUMMARY:
Our client in the Accounting and Auditing sector is looking to employ a Company Secretary to join their team, based at their office in Gqeberha.
POSITION INFO:
Requirements: Relevant Degree \/ Diploma. 3-5 years experience in a similar position is essential. Key Duties and Responsibilities: Maintain a well-organized, professional, and efficient office environment. Provide comprehensive administrative support to management and the team. Maintain and update company records, contact lists, databases, and statutory information. Professionally manage incoming telephone calls, emails, and correspondence, ensuring timely responses and appropriate escalation where required. Prepare, edit, format, and distribute business documents, reports, letters, presentations, and other correspondence. Organize, maintain, and archive both electronic and physical filing systems in accordance with company procedures. Ensure the confidentiality, security, and integrity of all company and client information. Retrieve, distribute, and manage company documentation and records as requested. Provide administrative assistance to improve operational efficiency across the business. Administer all company amendments with the Companies and Intellectual Property Commission (CIPC), including director, auditor, registered office, financial year-end, and other statutory changes. Process the transfer and allotment of shares and maintain accurate company shareholding records. Administer all amendments relating to Close Corporations. Edit Trust Beneficial Ownership (BO) information on the applicable system when required and upload the updated Beneficial Ownership Register with the Master of the High Court. Generate, prepare, and upload Beneficial Ownership documentation for annual duty lodgements in accordance with legislative requirements. Attend to voluntary deregistrations and company reinstatements with the CIPC. Ensure statutory compliance and the accurate submission of all required company secretarial documentation within prescribed deadlines. Maintain compliance with the firm's System of Quality Management (SOQM), policies, procedures, and legislative requirements. Comply with the firm's Code of Conduct, including all applicable HR policies and the SAICA, IRBA, and IESBA Codes of Professional Conduct. Perform any additional administrative or company secretarial duties reasonably assigned by management. Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.
