Company Secretary Administrator

Recruiter:

Fouche & Co Recruitment

Job Ref:

DBN000441/CF

Date posted:

Tuesday, June 3, 2025

Location:

Upper Highway, South Africa

Salary:

20000 Monthly

SUMMARY:
Upper Highway - Experienced Company Secretary Administrator required to join a well-established professional financial services environment. Immediate start available for a full-time position based in-office.

POSITION INFO:
Our client is a respected firm in the financial and corporate services sector, offering expert guidance in regulatory compliance and entity administration. They are known for delivering efficient, accurate, and professional services across a varied client base.

The role will focus on full-spectrum company secretarial services, including the administration of companies, trusts, and close corporations. The successful candidate will be responsible for managing statutory records, client communication, CIPC interactions, and providing administrative support to ensure regulatory compliance.

Key Responsibilities:

Perform full company secretarial functions for various entity types
Administer trusts, including take-ons, amendments, de-registrations, and liaison with the Master of the High Court
Register, convert, or deregister companies and close corporations
Manage director/member/auditor/officeholder appointments and resignations
Administer share allotments, transfers, and buybacks
Prepare and file special resolutions, statutory returns, and CIPC forms
Maintain minute books, statutory records, and electronic registers
Prepare BEE affidavits and factual findings reports
Liaise with clients, CIPC, and other stakeholders
Handle general correspondence and switchboard relief
Issue invoices for services rendered
Support Know Your Client (KYC) requests and certified documentation
Assist in portfolio management of company secretarial clients

Key Attributes:

Attention to detail
Able to work independently and under pressure
Client-service focused
Professional communication and interpersonal skills
Discretion and sound judgement

Requirements:

Minimum Matric
Own reliable transport and valid driver’s license
Minimum 10 years’ experience in a similar role
Proficiency in MS Office (Excel, Outlook)
Knowledge of the Companies Act and Trust Property Control Act
Strong working knowledge of CIPC portal and statutory forms
Experience with GreatSoft (advantageous)

Remuneration:

R25 000 Cost to Company - Subject to experience

***Only shortlisted candidates will be contacted****

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