Contract Manager - Western Cape

SUMMARY:
A vacancy exists for a Contract Manager in the Guarding Division – Astron Energy Refinery based in Cape Town

POSITION INFO:
The suitable candidate's main responsibilities and duties include, but are not limited to, the following: Manages the on-site Security Service Provider (SSP) team consisting of 51 X Security Officers (45 Officer with NKP and HG & SG Comp + 6 Officers with ISPS) Manage the Contract Security in conjunction with the Chief Head Security Officer (CHSO) on the following aspects: o Regulatory Compliance with the National Key Point Act (NKP) and the Critical Infrastructure Protection Act (CIPA) Completes NKP Reports according to regulatory compliance Conducts NKP Investigations related to the National Key Point Manages the SSP compliance in terms of NKP annual training required · 50 Period NKP Refresher · Reg 21 Firearm refresher training · Ensure that SSP deployed officers complete the required WAG 1 applications and submits to NKP for authorisation Ensure that SSP employees complete necessary CRC vetting Ensure that all SSP employees and management required to be vetted by the State Security Agency (SSA) complete the necessary Z204 forms Team member of the Security Risk, Threat, and Vulnerability (SRA) assessment o Ensure closure from SSP when identified (close out security action points) Conducts Base Line Security Assessments (BSSA) Manages the Regulatory Refinery Security Committee (REFSECO) o Monthly management of a meeting Monthly presentation of security team achievements Potential changes in structures, Show case info on SSP and SSP on site, etc. Manage and Represents the SSP on the Joint Planning committee (JPC) Manages all Firearms allocated to the facility accordance with the Firearms Control Act (FCA) and SSP Firearm Management Process \/ Procedures o Manages SSP employee's competencies Develop and maintain a database competency expiry date Ensure all staff commence renewal process at least 120 days prior to expiry o Ensure SSP employees are compliant with Reg 21 training requirements Ensure the training provider is booked in advance Ensure staff are communicated in advance of training dates, and ensure that staff attend Provide evidence of training conducted on site for NKP inspection Ensure CHSO is advised of training dates and is given evidence of training conducted should CHSO be able to attend o Manages all Firearms of the SSP, in terms of Legal requirements Registers Regular audits Licensing requirements Daily allocation to employees on site · Ensure ALL posts have an armed officer allocated Manages and execute all \"Warrant of Arrests\" (when identified via CRC vetting) in conjunction with the South African Police Services Responsible for Service Level Agreement compliance of the SSP to the facility; o Manage the SSP deployment to the NKP o Manages all Human Resource and Industrial Relations matters for the SSP, on staff deployed to the facility Attendance Leave Sick Leave Compliance with SSP disciplinary code o Ensure compliance of allocated staff of the SSP to the Private Security Industry Regulatory Authority Act (PSIRA) Develop and maintain a database of PSIRA expiry dates Ensure all staff are renewed prior to expiry Ensure all SSP employees are in possession of VALID PSIRA Cards o Manages the Uniform and Personal Protection Equipment (PPE) management Ensure that the uniform is replaced timeously as agreed on SLA o Training Management Develop and maintain a training register Ensure compliance with all training is done timeously Supply monthly proof to client of completion · Supply a corrective plan for employees deemed \"Not Yet Competent\" o Toolbox Talks Maintain records of talks conducted Supply monthly proof to NKA Manager and to client in monthly meetings Implementation of site security plans depending on alert levels o Implementation of contingency plan during various unrests or protests within the demographic Ensure training is conducted as required on o SLA Training Regulatory training as mentioned above SLA requirements mentioned above including · Quarterly training on United nations Voluntary Principles (UNVPSHR) · \"On The Job\" (OTJ) of o Standard Operating Procedures (SOP's) o Emergency Response Plans Conduct Emergency Action drills · At least once per quarter · At minimum level of \"Table-top\" Manage investigations on the facility o Planning and investigating all security related incidents o Manage all investigations as liaison between the South African Police, National Key Point Regulator, Crime Intelligence and Sate Security Agency. SSP Health and Safety (HSE) representative o Manages SSP staff for annual \"Fit for duty\" medical assessments o Manages Annual site inductions and reinductions of all SSP employees o Represents SSP in terms of OSHA Legal requirement in accordance with the Health and Safety Representation on SHEQ meetings Manage SHEQ Related Investigations Manage and Schedule Building inspections Manage, schedule. Implement and investigate all Loss Prevention System Tools (LPS System - Near Loss Incidents (NLI), Loss Incidents (LO) and Loss Prevention Observations (LPO) - ISOMETRIX SSP Compliance including HR \/ IR matters Manage security related investigations o Ensure all investigations are registered o Complete Executive Summary Report upon conclusion Manage Weekly Audits and inspections o Develop and maintain a weekly check sheet o Maintain a weekly report and monthly report for monthly submission to client Manage Monthly Audit with Blending and Shipping Business Unit o For the Ballast facility-same as point 18 Manages the SMP (pipeline) officers deployed o Ensure daily inspection of officers and assets is conducted 15KM Critical lines to be inspected by SMP Officers DAILY (including Refinery to Berth - Subject to time availability) o Ensure officer supply a daily activity report o Full Line from Refinery to Berth to Saldhana to be checked once a week by Refinery Management Management of Ad Hoc Service requests o Complete Risk Assessments o Meet with project leads for the requirements o Ensure that Site Operating Procedures are trained to the officers allocated to the adhoc project Ad-Hoc staffing \/ Management The suitable candidates shall have the following qualifications\/attributes\/skills: Management within a National Key Point environment (at least 3 years) o Experience in the petroleum sector is an advantage Computer literacy Formal Managerial training certification would be advantageous Understanding the following Legal Aspects & Principles o PSIRA - Private Security Industry Regulatory Act o BCEA - SD6 - Basic Conditions of Employment Act - Sectoral Determination 6 o NKP - National Key Point Act o FCA - Firearms Control Act o ISPS Code Management within a National Key Point environment (at least 3 years) o Experience in the petroleum sector is an advantage Computer literacy Formal Managerial training certification would be advantageous Understanding the following Legal Aspects & Principles o PSIRA - Private Security Industry Regulatory Act o BCEA - SD6 - Basic Conditions of Employment Act - Sectoral Determination 6 o NKP - National Key Point Act o FCA - Firearms Control Act o ISPS Code