SUMMARY:

Document Controller – Johannesburg

Position Overview

POSITION INFO:
Key Responsibilities Manage and maintain all project and company documentation in accordance with established document-control procedures. Upload, organise, maintain and retrieve documentation using SharePoint . Maintain accurate document registers, trackers and filing systems. Ensure documents are correctly numbered, version-controlled and filed. Manage the distribution and circulation of drawings, reports, specifications, correspondence and other project documentation. Track document revisions and ensure that employees and project stakeholders are working from the latest approved versions. Receive, record, distribute and archive incoming and outgoing documentation. Maintain electronic and, where required, physical filing systems. Ensure documentation is complete, accurate and compliant with company requirements. Assist project teams with locating and retrieving documentation. Follow up on outstanding documents, approvals and submissions. Maintain confidentiality and security of sensitive company and project information. Support audits by ensuring required documentation and records are readily available. Liaise with internal departments, project teams, consultants, contractors and other stakeholders regarding document-control requirements. Assist with general administrative duties relating to project documentation when required. Minimum Requirements Candidates must meet all of the following requirements : Proven previous experience as a Document Controller or in a similar document-management position. Strong working knowledge and practical experience using SharePoint. Excellent knowledge of electronic document-management and filing systems. Strong Microsoft Office skills, particularly Excel, Word and Outlook. Excellent organisational and administrative skills. Strong attention to detail and accuracy. Ability to manage large volumes of documentation efficiently. Good written and verbal communication skills. Ability to work under pressure and meet deadlines. Ability to work independently while supporting multiple stakeholders. Must be able and willing to work from the Johannesburg office on a full-time basis . Must be immediately available to commence employment. Preferred Experience Experience within a project-driven environment such as engineering, construction, infrastructure, mining, consulting or a similar technical environment would be advantageous. Important Application Criteria Due to the urgency of this appointment, only candidates who meet all of the following criteria should apply: Immediately available. Johannesburg office-based. Strong SharePoint experience. Relevant document-control experience. Candidates who do not meet all of these requirements will unfortunately not be considered. Urgency This is an urgent appointment. The company is simultaneously considering outsourced document-control service providers and may revert to an outsourced arrangement if a suitable permanent candidate cannot be identified quickly.