Exec PA to CEO

SUMMARY:
Exec PA to CEO

POSITION INFO:

Exec Assistant to CEO of well established company

Provide comprehensive administrative and strategic support ensuring

seamless coordination of business operations. This role requires exceptional

organizational skills, attention to detail, and the ability to manage confidential

information with integrity.

Key Responsibilities

Executive Support & Coordination:

Prepare and organize financial documents for meetings and presentations.

Manage CEO’s calendar, schedule meetings, and coordinate travel

arrangements with precision and confidentiality.

Provide high-level administrative support to the Executive Committee.

Financial Administration

Effective oversight and reconciliation of client accounts when required.

Support the finance team with basic bookkeeping tasks to ensure accuracy

and completeness

Administrative Support

Efficient management of travel, accommodation, and expense filing for the

CEO.

Professional formatting and preparation of documents, presentations, and

correspondence.

Maintenance of organized filing systems for easy retrieval of information.

Communication & Documentation

Maintain accurate records and documentation for Special Projects as

directed by the CEO.

Ensure confidentiality and integrity of sensitive business information.

Facilitate smooth communication between the CEO, operations, finance

team, and other stakeholders.

Data Management & Reporting

Compile and prepare financial reports, spreadsheets, and presentations.

Ensure timely submission of monthly, quarterly, and annual reports.

Maintain confidentiality and accuracy of sensitive financial data.

Prepare and assist in compiling financial and administrative reports on time.

Develop, update, and manage databases for sales, marketing, and financial

information.

Provide accurate intelligence and insights to support decision-making across

all aspects of the business.

Strategic Support

Assist in monitoring and analysing business performance metrics.

Contribute to the development of systems and processes that improve

efficiency.

Support the CEO and Senior Management in achieving organizational goals.

Project & Task Management

Support finance-related projects and initiatives.

Track progress and ensure timely completion of assigned tasks.

Maintain organized filing systems for financial records.

Qualifications & Experience Required

Bachelor’s degree in Business Administration, Finance, or related field

Relevant certification in Executive Assistance or Office Administration advantage.

Minimum 5 years experience as an Executive Assistant or in a similar high-level administrative role.

Proven experience supporting C-suite executives, preferably in a fast-paced

corporate environment.

Strong background in financial administration and familiarity with basic

bookkeeping principles.

Demonstrated ability to manage complex calendars, travel arrangements, and

confidential information.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and financial

reporting tools.

Experience with database management and reporting systems.

Strong understanding of business performance metrics and data analysis.