Executive Assistant and Financial Administrator

About the position:

Our Client is currently seeking an Executive Assistant and Financial Administrator to work in their Cape Town Head Office. This role reports to the Directors and is a full-time, onsite role. You will work closely with the external stakeholders and service suppliers, as well as the Internal Marketing, Operations, Property Management and Brokerage teams.

This individual will need to display strong attention to detail.

Responsibilities:

• Financial reconciliations
• Sales Invoicing
• Obtain and check supplier invoices
• Prepare Inputs for Payroll
• FICA and Estate Agents Affairs Board (EAAB) support
• Management of the Receptionists
• Liaison with the Accountants and Auditors
• Ad-hoc personal administration for the Managing Director
• WinDeed searches/Credit checks
• Loading of payments
• Coordinating regional finance between the branches
• Manage the company’s email inboxes

Qualifications and Experience required:

• Experience in a similar role as an Executive PA/Administrator
• Ability to perform basic accounting tasks including knowledge of on-line banking
• Excellent command of Office365 (Excel, Word, Smartsheet)
• Fluent in English