Executive Assistant to CEO and COO

Our client, a dynamic Financial Services Organisation is seeking to employ an Executive Assistant to the CEO and COO

Purpose

The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Be able to interact with all staff, clients and business partners on a professional and confidential basis.

The person must have a high level of work ethics, integrity, honesty, accuracy, organisational and be deadline driven.

KEY PERFORMANCE AREAS AND RESPONSIBILITIES

• The effective management of the diaries of both the CEO and COO, requiring interaction with both internal and external executives and assistants
• Maintenance of a calendar of significant matters to be attended to by the office of the CEO and COO.
• Screening and logging of calls, client enquiries whether telephonic or by e-mail for resolution by the CEO/COO or the relevant Company personnel
• Scheduling meetings : EXCO, Board and Management Meetings
• Preparation, co-ordination and distribution of Agenda Packs and Minutes
• Assist the CEO and COO with consolidating, analysing and summarising management and other reports
• The completion of Ad-hoc assignments, as determined from time to time
• Ensure that travel and accommodation arrangements are done timeously and on a cost-effective basis
• Maintenance of a filing system in an organised, efficient and accessible manner
• PA duties to the Heads of Finance and HR from time to time
• Preparation for meetings, including venue and that all equipment is in working order
• Attending to stationery requirements of the Department
• Have excellent typing skills, with knowledge of MS Office – Word, Excel, PowerPoint etc
• Maintenance of leave records for the Heads reporting into the CEO and COO.
• Reviewing and quality controlling all documents and correspondence for signature or4 distribution by the office of the CEO and COO
• Assist with the Organisation’s company secretarial matters
• Maintenance of all statutory records
• Maintenance of all client service, provider agreements and supplier service agreements
• Assist in reviewing and updating the Organisation’s policies and procedures
• Assist with BEE Certification

REQUIRED EXPERIENCE AND SKILLS :

• Fully conversant in English, written and verbal
• Fully conversant and trained in MS Office, Word, Excel, PowerPoint and Access
• Exemplary and accurate typing skills
• Must have 15 years of Experience, at least 10 years’ in a similar role
• Ability to work unsupervised
• Ability to work after hours when requested
• Ability to multi-task and have initiative

REQUIRED QUALIFICATIONS

• A commercial qualification i.e. B Com Legal, or Business Management studies
• Own transport, Driver’s Licence