Executive Operations Manager (East London and Alice Campus) - Office of the Chief Financial Officer (CFO) -Ref No: 69

Recruiter:

University of Fort Hare

Job Ref:

EC000160/Andis

Date posted:

Friday, February 18, 2022

Location:

East london, South Africa

JOB SUMMARY:
The University of Fort Hare seeks to appoint a qualified and experienced candidate for the vacant position in the Finance Department.

JOB DESCRIPTION:

Key job functions

Strategic managerial tasks and activities
Following up and monitoring all the CFO’s initiatives that are of strategic nature/interest to the University and draw up progress reports;
Tracking and monitoring of progress on tasks assigned by the CFO to various senior managers in his/her Division and integrating or collating reports where required;
Taking minutes at meetings that are not supported by the Committees section;
Editing and conducting quality assurance on submissions from the Executive’s office to the Management Executive Committee (MEC) or other University structures;
Ongoing monitoring of the Division’s performance in relation to the Annual Performance Plan (APP) and other planning instruments and identifying areas of concern.

Technical financial matters

Based on the CFO and Finance Directors requirements, develop relevant reporting dashboards for enhancing decision making.
Develop a list of key improvements initiatives in finance and regularly report on these.
Formally implement a projects management process/ culture in the Finance Directorate.
Continuous liaison with the CFO office and finance units on the development of the finance strategy and reporting on the actual performance against targets
Coordinate the implementation of action items across the entire finance unit as agreed in the Departmental meetings.
Oversee the finance policies and procedures into a new format and add additional policies needed to ensure compliance with applicable regulatory requirements.
Ensure policy and procedure owners include all required elements into the related documents by providing training to the owners.
Work with Finance Managers to develop new or revisions to existing finance policies and procedures as the requirements dictate.
Ensure an appropriate repository of finance policies, regulations and procedures is maintained.

High level communication

Handling incoming and outgoing correspondence for the CFO and drafting responses on behalf of the Executive;
Ensuring compliance with timelines and drafting an appropriate response to all requests for information from external institutions such as Department of Higher Education and Training (DHET), Finance Executive Forum (FEF), National Students Financial Aid Scheme (NSFAS), South African Revenue Service (SARS), bankers, investment managers, insurers, subsidiaries, donors/funders and other financial stakeholders;
Preparing notices and circulars addressed to the University community at the request of the CFO;
Preparing presentations and drafting speeches.

Research and information gathering

Conducting research and collating background information to support the CFO in the execution of his/her functions;
Drafting briefing documents and summaries of reports;
Writing reports on behalf of the CFO for internal University structures as well as external bodies.

Project management and coordination

Leading or coordinating key projects assigned by the CFO;
Tracking progress on project deliverables;
Managing timelines and project flows;
Writing project reports and keeping project records.

Office management

Compiling the budget and monitoring expenditure in the office.
Ensuring sound human relations within the office, including in its interaction with the University community and external stakeholders
Manage a small team in the Office of the CFO.

Minimum Requirements

Qualifications and experience

Master’s degree in Commerce/Business Administration or relevant/equivalent with 5 years of relevant work experience;
Proven 3 Years’ Experience working with Finance Executives/Senior Finance Management for example Financial Director or Chief Financial Officer.

Skills and competencies- the following are additional skills and competencies for the position.

Demonstrable ability to build and maintain effective relationships with leaders, staff, partners, other stakeholders both within the University and the Higher Education sector, and beyond, with the ability to adapt style accordingly.
Approachable, with a high level of personal motivation, energy and enthusiasm.
An understanding of the operations and affairs of a University environment will be an added advantage

Closing Date: 7 March 2022

To apply: Interested applicants who meet the criteria are invited to:

Upload your application with COVERING LETTER CLEARLY INDICATING THE POSITION YOU ARE APPLYING FOR, with a complete CV, proof of remuneration and three work-related referees
No faxes or walk-ins (hard copies) will be accepted.
Applicants are urged to ensure that their applications reach the Human Resources Department before the closing date. Late applications will not be considered
Failure to comply with the above directions will result in the application being disqualified.

Note: Correspondence will be conducted with short-listed candidates only.

Queries can be directed to Ms A. Sonjica on and

The University reserves the right NOT to make a permanent appointment at this stage.
University of Fort Hare is an equal opportunity and affirmative action employer. Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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Executive Operations Manager (East London and Alice Campus) - Office of the Chief Financial Officer (CFO) -Ref No: 69

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