Administrative Support Intern

SUMMARY:
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POSITION INFO:
Purpose of the role: The Administrative Support Intern will provide comprehensive administrative and organisational support to the Group CEO, CFO, and EXCO members. This role is designed for a career-oriented individual seeking exposure to executive level operations while developing strong professional skills in administration, coordination, and communication. Position Specifications: • Holds a relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and\/or secretarial duties • Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) • Strong verbal and written communication skills. • Must demonstrate strong isiXhosa and English language skills written, reading and speaking • An energetic individual who functions well under pressure. • High level of attention to detail and be accurate in performance of all duties. • Excellent organisational and time-management abilities. • Must be willing to work overtime as and when required. • Must be a self-starter, be pro-active and use initiative. • Ability to multitask and prioritise tasks. • Exceptional communication and interpersonal skills. • Ability to work independently and meet deadlines under pressure. • Professional demeanour with the ability to interact confidently at executive and board level. • Willingness and ability to travel when required. Job Description:  • General secretarial duties and diary management of executives. • Scheduling and managing appointments for executives. • Coordinate internal and external meetings, events, and stakeholder engagements. • Prepare minutes and follow up on action items from scheduled meetings. • Prepare documents, presentations, briefing packs, and reports • Front office contact management and stakeholder liaison. • Data capture, report writing, and basic data analysis. • Public relations support where assigned. • Communication and coordination with shareholders, board directors, and team members at all levels • Perform administrative tasks & render administrative support to the Exco members. • Manage email correspondence and incoming communications, prioritising urgent matters • Maintain confidential records and handle sensitive information with discretion • Project management follow-up and coordination of EXCO activities. • Conduct research, compile data, and prepare summaries for executive decision-making • Liaise with internal teams and external partners on behalf of executives • Make travel arrangements and book flights when required for executives