Executive PA to CEO

SUMMARY:
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POSITION INFO:

The Personal Assistant (PA) to the Group CEO will provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of their day-to-day responsibilities across multiple companies. The role requires exceptional organizational, communication, and problem-solving skills, with the ability to handle confidential information with discretion

Key Responsibilities:

• Executive Administrative Support
• Performance and Project Management Support
• Travel and Logistics Management
• Communication and Confidentiality Management
• Office and Resource Management
• Willing to work outside of normal working hours
• Traveling from time to time

Qualifications and Experience Required:

Education:

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar fields are preferred.

Experience:

• Minimum of 5 years experience as a Personal Assistant, Executive Assistant, or Chief of Staff supporting C-suite executives.
  Experience in a multi-company or group-level environment is highly desirable.
  Exposure to financial reporting, strategic planning, and project management is advantageous.

Key Skills and Competencies Required:

Technical and Professional Skills:

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with calendar management tools (Google Calendar, Outlook).
• Familiarity with project management tools (Smartsheet).
• Knowledge of financial dashboards, reporting tools (Power BI, Tableau).
• Strong written and verbal communication skills.
• Familiarity with business operations, financials, and corporate strategy.

Soft Skills and Personality Traits:

• High level of discretion and ability to handle confidential information.
• Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
• Proactive problem solver with a high level of initiative.
• Strong emotional intelligence (EQ) to build relationships with senior leaders.
• Ability to remain calm under pressure and meet deadlines in a fast-paced environment.
• Strong negotiation and stakeholder management skills.

FULL Job spec available on request.