Executive Secretary

 

Recruiter:

Staff Solutions Recruitment

Job Ref:

PE004577/CT

Date posted:

Thursday, March 10, 2022

Location:

Uitenhage, South Africa

Salary:

Negotiable Monthly


JOB SUMMARY:
An exciting new opportunity has arisen for an Executive Secretary with our client in the automotive sector, based in Kariega/Uitenhage.

JOB DESCRIPTION:

Duties:
  • Coordinating the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
  • Responding to routine correspondence within limits of authority
  • Screening all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
  • Screening all visitors to the office of the Director
  • Ensuring the smooth running of the office in the Director’s absence by either handling or delegating important matters
  • Interpreting and implementing the Director’s instructions and administrative requirements
  • Preparing professional, accurate, and high quality electronic presentations and documentation
  • Arranging and coordinating meetings / workshops with employees and external delegates
  • Making local and international travel reservations and itinerary bookings, including arranging appointments
  • Preparing and process local and overseas travel expense claims
  • Keeping a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
  • Coordinating the Management update for the Division
  • Providing administrative support on special projects
  • Raising divisional orders for monthly invoices
Requirements:
  • Relevant 3 year tertiary qualification in Business Administration and or relevant company work experience and competencies will be considered
  • Sound office or business administration experience, of at least three years
  • Excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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