Executive Secretary

Recruiter:

Staff Solutions Recruitment

Job Ref:

PE004577/CT

Date posted:

Thursday, March 10, 2022

Location:

Uitenhage, South Africa

Salary:

Negotiable Monthly

JOB SUMMARY:
An exciting new opportunity has arisen for an Executive Secretary with our client in the automotive sector, based in Kariega/Uitenhage.

JOB DESCRIPTION:

Duties:

Coordinating the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
Responding to routine correspondence within limits of authority
Screening all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
Screening all visitors to the office of the Director
Ensuring the smooth running of the office in the Director’s absence by either handling or delegating important matters
Interpreting and implementing the Director’s instructions and administrative requirements
Preparing professional, accurate, and high quality electronic presentations and documentation
Arranging and coordinating meetings / workshops with employees and external delegates
Making local and international travel reservations and itinerary bookings, including arranging appointments
Preparing and process local and overseas travel expense claims
Keeping a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
Coordinating the Management update for the Division
Providing administrative support on special projects
Raising divisional orders for monthly invoices

Requirements:

Relevant 3 year tertiary qualification in Business Administration and or relevant company work experience and competencies will be considered
Sound office or business administration experience, of at least three years
Excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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