Facilities Manager

SUMMARY:
The Maintenance Manager is responsible for overseeing the maintenance, repair, and upkeep of all office buildings, facilities, infrastructure, and company-owned properties. The role ensures that all premises are safe, functional, well-maintained, and presented to a high standard while managing contractors, maintenance staff, service providers, budgets, and compliance with health and safety regulations.
 
Key Responsibilities Facilities Management

• Oversee the maintenance and upkeep of all office buildings, facilities, warehouses, and company-owned properties.
• Ensure that buildings, offices, boardrooms, kitchens, bathrooms, parking areas, gardens, and common areas are maintained to a high
• Conduct routine inspections and identify maintenance
• Develop and implement preventative maintenance

• Coordinate repairs relating to electrical, plumbing, air conditioning, lighting, roofing, painting, flooring, carpentry, and general building
• Ensure all office equipment and building infrastructure remain
• Arrange emergency repairs when Contractor & Supplier Management
• Source, appoint, and manage external contractors and service providers.

• Obtain quotations and negotiate competitive
• Monitor contractor performance and ensure work is completed to the required standard.
• Ensure contractors comply with company policies and health and safety requirements.

• Maintain an asset register for furniture, fixtures, equipment, and
• Monitor the condition and lifespan of company
• Plan refurbishment and replacement projects where Health, Safety & Compliance
• Ensure compliance with the Occupational Health and Safety Act and all relevant regulations.

• Conduct regular safety
• Ensure fire equipment, emergency exits, generators, electrical installations, and security systems are serviced and
• Coordinate annual compliance inspections and Security & Services
• Oversee security, access control, CCTV systems, alarms, and perimeter maintenance.

• Manage cleaning, waste removal, pest control, landscaping, and hygiene services.
• Ensure uninterrupted utility services including electricity, water, internet, and backup power systems.

• Maintain maintenance schedules and service
• Prepare monthly maintenance
• Track maintenance requests and ensure timely
• Maintain supplier and contractor

POSITION INFO:
Minimum Requirements Qualifications National Diploma or Degree in Facilities Management, Building Management, Property Management, Engineering, or a related field - will be an advantage. Experience Minimum of 5 years' experience in facilities or building maintenance Previous experience managing office buildings, commercial properties, or corporate facilities. Experience managing contractors and service Strong knowledge of building maintenance systems and preventative maintenance planning. Knowledge & Skills Facilities and property Building maintenance and Occupational Health and Safety Budget preparation and cost Project Vendor and contractor Strong problem-solving and decision-making skills - Very important Computer literacy (Microsoft Office). Excellent organisational and planning Strong communication and interpersonal Handson (Very Important) Personal Attributes Professional and Strong leadership Excellent attention to Hands-on and Ability to prioritise multiple High level of integrity and Customer-service Ability to work under pressure and meet High level of attention to Willingness Key Performance Indicators (KPIs) Completion of preventative maintenance Building and facility condition Maintenance response and completion Budget Contractor Health and Safety Asset maintenance and lifecycle Employee satisfaction with facility Reduction in emergency maintenance Working Conditions Office-based with regular inspections of company properties and Occasional after-hours work may be required for emergency repairs or planned maintenance.