Facilities Manager

SUMMARY:
The Facilities Manager is responsible for overseeing the maintenance, repair, and upkeep of all office buildings, facilities,
infrastructure, and company-owned properties. The role ensures that all premises are safe, functional, well-maintained, and presented to a high standard while managing contractors, maintenance staff, service providers, budgets, and compliance with health and safety regulations.

Key Responsibilities
Facilities Management

• Oversee the maintenance and upkeep of all office buildings, facilities, warehouses, and company-owned properties.
• Ensure that buildings, offices, boardrooms, kitchens, bathrooms, parking areas, gardens, and common areas are maintained to a high standard.
• Conduct routine inspections and identify maintenance requirements.
• Develop and implement preventative maintenance schedules

• Coordinate repairs relating to electrical, plumbing, air conditioning, lighting, roofing, painting, flooring, carpentry, and general building maintenance.
• Ensure all office equipment and building infrastructure remain operational.
• Arrange emergency repairs when required.

• Source, appoint, and manage external contractors and service providers.
• Obtain quotations and negotiate competitive pricing.
• Monitor contractor performance and ensure work is completed to the required standard.
• Ensure contractors comply with company policies and health and safety requirements.

• Maintain an asset register for furniture, fixtures, equipment, and facilities.
• Monitor the condition and lifespan of company assets.
• Plan refurbishment and replacement projects where necessary.

• Ensure compliance with the Occupational Health and Safety Act and all relevant regulations.
• Conduct regular safety inspections.
• Ensure fire equipment, emergency exits, generators, electrical installations, and security systems are serviced and compliant.
• Coordinate annual compliance inspections and certifications.

• Oversee security, access control, CCTV systems, alarms, and perimeter maintenance.
• Manage cleaning, waste removal, pest control, landscaping, and hygiene services.
• Ensure uninterrupted utility services including electricity, water, internet, and backup power systems.

• Maintain maintenance schedules and service records.
• Prepare monthly maintenance reports.
• Track maintenance requests and ensure timely completion.
• Maintain supplier and contractor documentation

POSITION INFO:
Minimum Requirements: Qualifications National Diploma or Degree in Facilities Management, Building Management, Property Management, Engineering, or a related field - will be an advantage. Experience Minimum of 5 years' experience in facilities or building maintenance management. Previous experience managing office buildings, commercial properties, or corporate facilities. Experience managing contractors and service providers. Strong knowledge of building maintenance systems and preventative maintenance planning Knowledge & Skills Facilities and property management. Building maintenance and infrastructure. Occupational Health and Safety legislation. Budget preparation and cost control. Project management. Vendor and contractor management. Strong problem-solving and decision-making skills - Very important Computer literacy (Microsoft Office). Excellent organisational and planning abilities. Strong communication and interpersonal skills. Handson - Very Important Personal Attributes Professional and reliable. Strong leadership skills. Excellent attention to detail. Hands-on and proactive. Ability to prioritise multiple tasks. High level of integrity and accountability. Customer-service orientated. Ability to work under pressure and meet deadlines. High level of attention to detail. Willingness Key Performance Indicators (KPIs) Completion of preventative maintenance schedules. Building and facility condition ratings. Maintenance response and completion times. Budget adherence. Contractor performance. Health and Safety compliance. Asset maintenance and lifecycle management. Employee satisfaction with facility services. Reduction in emergency maintenance incidents. Working Conditions Office-based with regular inspections of company properties and facilities. May be required to travel between sites. Occasional after-hours work may be required for emergency repairs or planned maintenance.