Facilities Manager

FACILITIES MANAGER

Introduction

A company focusing on CSR situated in Pretoria East is seeking to employ an technical and experienced Facilities Manager with at least 5 years’ experience to join their team.

REQUIREMENTS

Minimum education (essential):

• Matric

Minimum education (desirable):

• Certificate in operations management or relevant technical qualification

Minimum applicable experience (years):

• 4-5 years

Required nature of experience:

• Facility and infrastructure maintenance

Skills and Knowledge (essential):

• Understanding and knowledge of occupational health and safety principles
• Understanding of legislative and statutory requirements

• Financial tracking and reporting

Skills and Knowledge (essential)

• MS Office
• Computer Literacy

KEY PERFORMANCE AREAS

Job Description

• Responsible to set, manage and implement the facilities management strategy for the group.
• To optimize the life span of the buildings by determining the maintenance requirements and creating a maintenance plan within the allocated timeframes and optimal cost while continually re-evaluating.
• To manage the implementation of planned maintenance activities and ensure ongoing execution by project managing the entire process.
• To manage newly vacated premises by conducting take-back inspections and actioning the request to reinstate, ensuring these items are fixed and billed accordingly and the property is reinstated to an approved quality and standard.
• Ensure that all legislative and statutory requirements are met, and policies and procedures are in place to ensure compliance.
• To effectively manage relationships with service providers to ensure effective and efficient service delivery in a cost-effective manner and in line with good business practices.
• Responsible for financial tracking and reporting to ensure all services are delivered within agreed budgets and service levels.
• Conducts research on new trends with regards to facilities management in order to keep abreast of industry and best practice developments.
• Manage and ensure that assets are being fully maintained in the correct fiscal period as per the implemented maintenance plan and associated budgets
• Implement and manage the requirements and regulations as set out in the Occupational Health to ensure the business is compliant.
• Manage risk in respect of machinery, plant, equipment, fire services and electrical thereby ensuring proactive maintenance management.
• Report all material risk in terms of perimeter security and CCTV to management and action accordingly.
• Respond to reactive maintenance issues timeously.
• Liaise with admin staff to ensure timely closures and completion of job cards.
• Project Manage, Supervise and co-ordinate works with sub-contractors.
• Manage and ensure that all buildings have up to date compliance records, maintenance records and the relevant servicing certification in line with Building Regulations.
• Manage all related administration and correspondence
• To liaise with clients, responding to queries in quick turnaround times and generally manage the client-landlord relationship.
• Authorise and submit quotes, invoices to the Finance Division for final approval.
• Submit monthly building inspection reports.
• Telephonic standby for any critical maintenance issues, including after hours.
• To conduct building inspections to ensure standards are maintained, micro manage the service providers when areas are not up to standard and escalate when non-conformance.
• To identify opportunities to optimize the performance and efficiency of the building (i.e., water saving initiatives – greening initiatives) and to ensure the delivery of high value-add recommendations.
• To monitor and investigate red flags that have been escalated in terms of utility bills.

REMUNERATION

Market related (Risk benefit, pension fund and medical aid)