Family Office Manager

SUMMARY:
We are seeking a highly professional, financially astute, organised, and trustworthy Family Office Manager to oversee the financial, investment, governance, administrative, and executive affairs of the Family Office, based in the Irene area in Centurion

POSITION INFO:
Position overview: This is a multifaceted role requiring an individual who can seamlessly manage financial administration, bookkeeping, investment portfolio oversight, trust and company administration, statutory compliance, governance obligations, and executive support functions. The successful candidate will act as a trusted right-hand person to the Directors, ensuring the efficient management of family wealth structures, operating entities, investment portfolios, trusts, and personal affairs while maintaining the highest levels of confidentiality, professionalism, and integrity. The position is ideally suited to a finance professional who enjoys a broad scope of responsibilities and thrives in an environment requiring initiative, ownership, discretion, and exceptional attention to detail. Requirements: Qualifications Com, B.Compt, B.Acc, Accounting Diploma or equivalent tertiary qualification. Additional qualifications in Taxation, Governance, Compliance, Risk Management, Investments, Trust Administration, or Payroll Administration will be advantageous. Experience Minimum 7-10 years' relevant Experience in accounting, bookkeeping, finance administration, payroll, compliance, investments, trusts, or family office environments. Experience working with multiple entities including companies, trusts, and investment structures. Experience supporting directors, executives, or high-net-worth individuals will be advantageous. Experience within a family office, accounting practice, private investment environment, trust administration environment, or multi-entity business structure will be advantageous. Technical Competencies Strong accounting and financial reporting Experience managing full bookkeeping functions up to trial Sound understanding of South African tax Knowledge of payroll administration and statutory Knowledge of trust administration and corporate Advanced Microsoft Excel skills, not scared to use technology Experience with Pastel Partner, Intercode Payroll, Microsoft Office and com. Strong reporting, analytical, and reconciliation Excellent document management and record-keeping COMPETENCIES & PERSONAL ATTRIBUTES Professional Attributes Exceptional integrity and Absolute Ability to manage highly confidential family, financial and business information with absolute discretion. Strong ownership High levels of accountability and Professional and mature Personal Effectiveness Outstanding organisational Exceptional attention to Ability to work Strong multitasking Ability to prioritise High levels of Not scared to use Communication Excellent verbal and written communication Strong stakeholder management Ability to engage professionally with family members, executives, trustees, advisors, auditors, attorneys, bankers and service providers. Problem Solving Strong analytical and critical thinking Practical and solution-oriented Ability to anticipate issues and proactively implement Time Management Excellent planning and organisational Ability to manage multiple competing Ability to perform effectively under Teamwork Positive and collaborative Flexible and Willingness to assist beyond defined responsibilities when Responsibilities: Financial Management & Accounting Maintain full bookkeeping functions for multiple entities up to trial Process and maintain creditors and debtor's Process supplier invoices and reconcile supplier Generate customer invoices and monitor Maintain accurate Perform daily, weekly, and monthly bank Process general ledger Reconcile all balance sheet Maintain fixed asset Assist with month-end and year-end accounting Prepare monthly management accounts and supporting Prepare financial reports and analysis for Monitor cash flow and liquidity Assist with budgeting and Manage banking relationships and banking administration across all Prepare banking documentation and coordinate account openings, amendments and closures. Monitor liquidity requirements and cash positioning across Maintain accurate accounting records across all Payroll Administration Process monthly payroll accurately and Maintain payroll records and employee Process leave, salary adjustments, appointments, and Reconcile payroll control Ensure payroll compliance with all applicable Administer employee-related statutory Taxation & Statutory Compliance Prepare, review and coordinate tax compliance, tax calculations, provisional tax submissions and annual income tax returns for individuals, companies and trusts. Prepare and submit: EMP201 returns EMP501 reconciliations VAT201 returns Compensation Fund Returns of Earnings UIF, PAYE and SDL submissions Prepare, review and submit annual personal income tax returns (ITR12) for family members and related individuals via SARS eFiling. Compile and maintain all supporting tax Calculate provisional tax liabilities and coordinate provisional tax submissions and payments. Liaise directly with SARS regarding assessments, verifications, audits, objections, and tax-related queries. Monitor tax compliance across all family members and ensure submissions are made within statutory deadlines. Coordinate with external tax practitioners and advisors where Maintain accurate records of tax correspondence, assessments, refunds, and supporting documentation. Maintain statutory compliance Monitor deadlines and regulatory Ensure compliance with all legislative and regulatory Trust, Governance & Corporate Administration Maintain trust and company Coordinate trustee and director Manage statutory records and compliance Coordinate annual returns and regulatory Liaise with trustees, attorneys, accountants and advisors regarding trust administration matters. Maintain trust resolutions, trustee records and trust compliance Assist with governance reporting and compliance Maintain secure document repositories and Investment Portfolio Administration Maintain comprehensive records of all investment portfolios and Maintain an investment register detailing ownership structures, capital commitments, income distributions and maturity dates. Capture and reconcile investment Monitor investment maturity dates and Track investment performance and portfolio Prepare consolidated investment Assist Directors with investment reporting, performance analysis and investment-related decision support. Reconcile investment balances to institution Liaise with wealth managers, investment advisors, stockbrokers and financial institutions. Assist with investment research and due Maintain investment schedules on Excel and com EXECUTIVE AFFAIRS & FAMILY OFFICE ADMINISTRATION Executive Support Manage Directors' diaries and Coordinate meetings and Prepare reports, presentations, agendas and Track action items and follow-up Manage confidential information and sensitive Travel & Logistics Coordinate local and international Arrange flights, accommodation, visas, transfers and vehicle Prepare detailed travel Manage travel-related Personal & Family Office Administration Coordinate personal and family administrative Manage insurance portfolios, including personal, business, property, vehicle and investment-related insurance policies. Manage insurance, medical aid, licensing and Liaise with service providers and professional Coordinate procurement and sourcing Manage office administration and Arrange hospitality, entertainment and gifting Coordinate family events and special requests where Risk Management & Controls Maintain strong financial controls and Identify and mitigate operational and financial Ensure accurate record keeping and audit Assist with internal control reviews and process Special Projects Manage strategic and ad hoc Conduct research and information Coordinate implementation of new Take ownership of assignments from initiation through WHAT SUCCESS LOOKS LIKE The successful candidate will become a trusted advisor and operational partner to the Directors, ensuring that the financial affairs, investment portfolios, governance responsibilities, compliance obligations, trusts, companies and executive matters of the Family Office are managed efficiently, professionally and proactively. This individual will bring structure, control, accountability and peace of mind to the Family Office while ensuring the highest standards of financial stewardship, confidentiality and service excellence. Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

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