Administration Manager - 3 Month Contract

SUMMARY:
Our client, based in Johannesburg, is looking for an Administration Manager to join their team on a 3-month contract.

POSITION INFO:
Job Title: Administration Manager Office Administration Perform secretarial, administrative, and clerical tasks to ensure efficient office operations. Oversee and coordinate the work of administrative staff, ensuring efficiency and performance of the staff. Manage office systems and procedures, including filing, correspondence, scheduling, and reporting. Ensure necessary communication to staff and broader plant staff. Prepare reports and spreadsheets to support business operations. Provide administrative support to other company managers in line with company procedures resulting in efficient daily plant operations. Coordinate and follow through with BBBEE process to certification Coordinate with logistics team to ensure imports and exports process runs smoothly. Provide adhoc secretarial support on requested business travel arrangements. Adhoc duties as required by business needs. Human Resources Manage end-to-end recruitment processes, including advertising roles, screening, interviewing, and onboarding new staff. Handle employee relations, performance management, and ensure compliance with labor laws and company policies with the support of IR Consultant. Administer payroll, benefits, and leave records. Coordinate staff training and development programs. Oversee retrenchments, layoffs, and disciplinary processes in line with regulations and company procedures with the support of IR Consultant. Provide advice and guidance to management on employee performance, conditions, and expectations. Compile relevant reports related company compliance of SETA training, BBBEE, LOGS and others as requested for review and submission. Financial Support Monitor and manage cash flow and report accordingly to financial support staff Oversee accounts payable, accounts receivable, and banking operations. Maintain accurate financial records and ensure compliance with accounting standards and internal policies with the support of Accounting team Prepare and review financial reports to support decision-making. Control and authorize money transmissions, payments, and reconciliations. Ensure the effective use of the company's cash management system. Follow up on debtors' overdue payments, following protocols for non-payments. Ensure credit insurance is updated when necessary Assist with auditing process Role Requirements Qualifications Essential Bachelor's Degree or National Diploma in one of the following: Business Administration Human Resources Management Office Management Commerce (BCom) Finance or Accounting Advantageous Honours Degree in Human Resources, Business Management or Finance. Advanced Microsoft Excel certification. Experience 7-10 years' experience in office administration, HR and finance. At least 3-5 years' experience in a management or supervisory role. Experience managing recruitment, onboarding, employee relations and performance management. Experience preparing budgets, financial reports and cash flow monitoring. Experience coordinating BBBEE, SETA and other statutory compliance processes. Experience working in a manufacturing, mining, metals, logistics or industrial environment would be advantageous Technical Skills Advanced Microsoft Office Suite (particularly Excel, Word and PowerPoint). Strong financial administration and reporting skills. Experience with accounting Strong report writing and presentation skilll Competencies Leadership and people management. Excellent communication and interpersonal skills. Strong organisational and planning ability. High level of integrity and confidentiality. Financial acumen. Analytical and problem-solving skills. Ability to prioritise multiple tasks and meet deadlines. Decision-making and sound judgement. Attention to detail. Conflict resolution and negotiation skills. Ability to work independently with minimal supervision. Adaptability and resilience in a changing business environment. Personal Attributes Professional and ethical. Proactive and self-motivated. Customer and service-oriented. Results-driven. Highly organised. Collaborative team player. Able to maintain confidentiality with sensitive HR and financial information. Additional Requirements Valid South African driver's licence. Own reliable transport Willingness to work additional hours when required during audits, payroll processing or business-critical periods. Should you not receive a response from us within one week of your application, your application has unfortunately not been successful. You can visit our website for more vacancies: \/ LinkedIn