Financial Accountant

SUMMARY:
We are looking for a Financial Accountant in the Faerie Glen, Pretoria East, area for company within the property industry.

POSITION INFO:
Requirements:

• Grade 12
• BCom Financial Management or similar
• 3+ years Accounting experience
• Completed SAIPA / SAICA articles will be highly beneficial
• Xero experience will be beneficial
• Fluent in both Afrikaans and English

• Manage and control SARS management.
  • Execute calculation and submission of:
    
    • VAT return – bi-monthly (for both the company and the Body of Persons);
    • Tax clearance certificate;
    • Assist with Dividend tax declaration;
    • Bi-annual letters to Independent Contractors of total earnings for SARS purposes.
• Debtors and claims administration.
  
  • Invoice monthly Connectivity Fees to Independent Contractors;
  • Obtain the approved list of all monthly registrations from the company's Administration to use for the issue of credit notes for the Monthly Connectivity Fees to the relevant Independent Contractors and issue credit notes accordingly;
  • Update and maintain the Monthly Connectivity Fee invoicing schedule for new Independent Contractors as received from Company's Administration;
  • Prepare invoices on behalf of the the company Body of Persons to issue to relevant Attorneys for commission pay-outs;
  • Invoice the company Sales Fees to Independent Contractors when the sale of a property registers;
  • Administer and pay over commissions to Independent Contractors after offsetting of monies owed (if offsetting required);
  • Review daily cash receipts. Post receipts on account to the appropriate customer. File the documentation with the daily bank statement printed from the Internet and upload to Xero;
  • Invoice monthly consumables to Independent Contractors;
  • Manage card facility payments with Independent Contractors;
  • Monitor debtors on a monthly basis with the assistance of the Company's Business Manager and send letters of disconnect to debtors exceeding the formal payment terms.
• Manage and control creditors management:
  • Prepare Xero Purchase Orders after written orders as requested by staff have been received;
  • Review outstanding purchase orders weekly and delete from Xero and file when no longer valid;
  • Process corporate credit & petrol cards monthly;
  • Reconcile the credit cards to the month-end statements on Xero;
  • Verify invoices for accuracy, completeness and validity on all goods and services received, as the invoice is received (incl VAT requirements);
  • Compare the invoices to delivery notes and purchase orders and follow up discrepancies;
  • Attach the purchase order and the delivery note to the invoice and post to bills payable and;
  • Check the invoice for mathematical and statutory accuracy and prepare the payment requisition;
  • Ensure all payments made are within the approved annual budget;
  • File invoice + supporting documentation after payment and upload on Xero;
  • Maintain the Supplier information on Xero for contact details, VAT numbers mailing and physical address etc.;
  • Process expense re-imbursement requests for staff;
  • Code and post expenses to the correct accounts;
  • Compare supplier statements to the ledger and prepare reconciliations where there are differences;
  • Follow up creditors with Debit balances monthly;
  • Handle queries from creditors (Independent Contractors and service providers) and emailing proof of payments, as needed;
  • Administer the courier waybills comparing them to sales made and/or expenses that need to be journalised;
  • Check supplier invoicing and credit card processing for overall accuracy as part of monthly management pack.
• Cash flow & Treasury management
  • Ensure effective administration of all funds received;
  • Draw a bank statement from the internet and identify all deposits received and perform daily bank recons on Xero;
  • Update the cash flow on a daily basis for all activity reflected from the last date.;
• Sales and Reporting (HubSpot)
  • Inspect all Offer to Purchases (OTP's) signed by Independent Contractors for contractual- and financial accuracy on HubSpot;
  • Prepare and approve the commission sheet when a transaction is lodged at the Deeds office;
  • Update the master invoicing excel sheet for each reported-, registered- and cancelled sale;
  • Monthly reconciliation of the master invoicing sheet to HubSpot for reported- and registered sales.
• Month end procedures
  • Ensure all payments received from Attorneys for commission, have been paid to the relevant Independent Contractor
  • Review the month end age analysis to ensure all Independent Contractor balances reflect accurately the month's transactions;
  • Perform the detailed review of the monthly GL to ensure all transactions have been processed accurately;
  • Perform standard month-end journals on Xero;
  • Prepare monthly Management Accounts for the company;
  • Complete the monthly Key Metrics sheet for the Managing Director.
• Reconciliations
  • Reconcile transfers and receipts and follow up on unallocated funds received, if any;
  • Make payments as required and e-mail proof of payment to the appropriate people. Print and attach any electronic payment confirmations. File the payment package complete with confirmation alphabetically by vendor;
  • Reconcile bank balances with bank feeds on Xero.
• Letting
  • Update the master invoicing excel sheet for monthly letting commissions earned by Independent Contractors;
  • Issue monthly letting invoices for all Independent Contractors to the company
• Fixed Assets
  
  • Manage asset acquisitions within the approved budget;
  • Update and maintain the fixed asset register on Xero for any additions and/or disposals of assets;
  • Ensure all assets are numbered numerically, including new assets.
• General administration & support
  
  • Perform own office administration and the upkeep of a user-friendly filing system (manual & electronic) to ensure quick & easy reference to original documentation;
  • Handle required correspondence between head office and franchisees and handle phone calls.

NB! This job is now closed. You can apply for other jobs by uploading your CV.