Financial Administrator

SUMMARY:
Introduction:
Our client, a reputable architecture firm, is currently seeking a full-time, highly skilled, and detail-oriented Financial Administrator to join their team. The successful candidate must be able to work efficiently under pressure, manage time effectively, and possess above-average analytical and numerical skills. This position will be based in Dunkeld, Rosebank, Johannesburg, and will report directly to the Finance Head.
Job Purpose:
To manage financial administration functions effectively, ensuring accuracy, compliance, and timely reporting to support business operations and decision-making.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

• National Senior Certificate
• Degree or Diploma in Finance

• 5-10 Years

• Invoicing experience (minimum 5 years)
• Financial administration and reporting
• Project cashflow and profitability management

• Computer literacy (Sage/Xero, Hub Doc, Advanced Excel)
• Attention to detail and accuracy
• Strong analytical and numerical skills
• Excellent communication and people skills
• Client and results-orientated
• Time management and self-motivation

• Proficient in Afrikaans and English
• Own transport and license
• Full home office, WIFI, and backup power
• Good communication skills
• Ability to work independently and meet deadlines

• Assist the Design Lead with project forecasting, billings, and profitability.
• Assist the Partner with compiling financial dashboards.
• Update and monitor project cashflows.
• Liaise with Quantity Surveyors, Project Managers, and Client Representatives.
• Assist Directors with preparing fee proposals.
• Prepare fee accounts and invoices.
• Manage debtors and ensure timely collections.
• Handle petty cash and disbursements management.
• Prepare work-in-progress reports.
• Maintain and update the asset register.
• Prepare payroll information (processing done by others).
• Scan and file creditor invoices on Hub Doc for payment processing.
• Process payments on the bank platform.
• Manage and maintain project and staff disbursement accounts.