Financial Administrator

SUMMARY:
A small Callibration and Engineering company based in Kempton Park URGENTLY seeks a Financial Administrator to ensure all financial administration duties required on a daily basis are up to date and effectively executed. To ensure quality is adhere to at all times. Assist the Financial Manager with the day to day administration duties that is required for ISO/IEC 17025 Accreditation.

POSITION INFO:

Qualification:

Grade 12

Requirements:

• Must be able to work under pressure;
• Must be able to work individually;
• Must be able to work in a team;
• Must be able to plan;
• Must be able to meet deadlines;
• Must be observant;
• Must be thorough;
• Must be systematic;
• Must be dedicated;
• Must be a good listener;
• Must have assertiveness skills;
• Must be computer literate;
• Must be able to work with customers;
• Must be able to fill information in with the relevant detail;
• Must pay attention to detail;

Duties:

Invoicing

• Invoice customers for calibrated equipment;
• Daily invoicing must be completed on the day of submission;
• Job cards must be signed off accordingly, reflecting the following:
  • Calibration Database updated
  • Jobcard Index updated
• Urgent / priority invoices to be performed immediately as requested by Management;
• Distribution of Invoices via email to customers and other relevant employees;
• Invoicing must be finalised on the last day of each month;
• Filing to be finalised each day before the end of workday;

General Finance

3.1        Responsible for the gathering of information necessary to approve 30-day accounts for clients;

3.2        Assisting Financial Manager with any Finance related task if / where required;

3.3        Assisting with the follow up on outstanding debtor accounts.

Accounting System Maintenance

3.1        Ensure SAGE One is updated with relevant customer and supplier information;

3.2        Maintain the SAGE One system by regularly checking customer details.

3.3        Set up new customer details on SAGE.

General

• Maintain a clean and neat environment at all times.
• Proof of deliveries must be submitted for scanning on a daily basis.
• Proof of deliveries must be marked off on the jobcard index and filed according to the specified filing system.
• Answering telephone calls and taking messages when personnel is not available;
• Ensuring filing is done daily.

 Emails:

• Maintaining of incoming emails;
• Ensure professionally composed response emails are sent to clients / suppliers / others;
• Ensuring a logical system is maintained with regards to the archiving of emails.

NB! This job is now closed. You can apply for other jobs by uploading your CV.