Fire Administrative Clerk

SUMMARY:
Job Title: Fire Administrative Clerk
Location: Centurion
Remuneration: R10 000 - R18 000 per month

POSITION INFO:
PRIMARY TASKS:
The Fire Administrative Clerk is responsible for the administrative function withing the fire department which will include but is not limited to, performing a variety of clerical duties and to help keep the related fire matters running smoothly. The Fire Administrative Clerk will be handling multiple tasks at the same time.

RESPONSIBILITIES:
Fire Administration
Support the Technical Department (Fire) from an administrative perspective.
Gather quotes, invoices, statements, reports, COC’s and all other relevant documentation from contractors and/or suppliers.
Preparing spreadsheets.
Enter and update information on current set spreadsheets.
Ensure that existing systems are maintained and that all related documents are saved on the server and a hard copy is filed.
After receiving orders, arrange with the contractor, leasing department and tenants of the work that needs to be done in their shops.
Send material orders to buyers.
Following up on orders, work to be done, outstanding documents and/or quotes, etc.
Ensure that all data is backed up.
Store hard copies of data in a structured manner.
Assisting with day-to-day paperwork/admin.
Perform any ad-hoc duties and responsibilities as may be required from time to time.
Communicate with the leasing department regarding fire related queries.
Sit down in meetings and take minutes.
Assisting with reports regarding fire matters.
Doing research on new products and keeping up to date with all new equipment.
Searching for new suppliers and/or contractors.
Perform ad-hoc duties as assigned from time to time.
Work overtime from time to time as required.

Customer Relationship Management
Liaise with tenants on fire related queries and ensure their queries are raised with management
Maintain good relationships with tenants

Risk Management
Liaise with tenants on fire related queries and ensure their queries are raised with management
Controls, manages and governs the processes and systems within the area of accountability to ensure compliance and minimise business risk.