HR Administration and Reporting
• Provide administrative support in the maintenance of employee records relating to contracts, remuneration, allowances and leave
• Prepares and submits HR reports monthly
• Manages and assists with certain payroll administration, maintains, and updates HR database (Payspace) as required
• Provide guidance and support to employees and managers on HR policies and procedures
• Monitors the staff attendance management system – Kronos
• Assist the HR Specialist with performance appraisals
• Assist with the onboarding and offboarding of employees
• Provide administrative support in the performance management system
• Conduct audits on employee files and general information on an ad hoc basis
Payroll administration
• Prepare and review compensation and benefits packages for contractors, permanent employees etc
• Inform employees about additional benefits if applicable
• Updates employee records with new recruitment information and/or changes in employment status – Pay space
• Process employees’ queries and respond in a timely manner
• Assist with payroll processes for employees
• Gather payroll related data off HR database – Kronos
• Assist with reviewing and calculating timesheet data and hours worked with supervisors and managers on the floor
• Run integrations for processing of all leave and assisting with leave applications on the HR system for employees.
• Run integrations for Payroll export to generate payslips for employees.
• Answer and clarify employees on payroll related inquiries
• Pull reports on terminations, new engagements, leave etc.
• Track employee absences through the payroll software and record details about personal days, sick leave, special leave, etc.
• Assisting the HR Specialist with payment queries such as underpayments for that month’s pay query using the Kronos database system
• Communication to HODs leave balances when requested
• Communication of all Payroll deadlines to supervisors and managers
Recruitment Administration
• Supports the recruitment and selection process by preparing job descriptions, posting ads, and assisting with the hiring process
• Ensure all reference, educational and criminal record checks are carried out fully and in a timely manner
• Manage the integration process of new recruits according to the needs of the unit, contacting with recruitment agencies, collecting, and transferring CVs, arranging interviews, drafting contracts etc.
• Manage entry procedure of new employees (collecting their documents, - for the HR Generalist to load onto the system)
Onboarding and Induction • Assisting with the preparation of all the necessary induction and onboarding documentation. • Arranging HR induction and onboarding sessions for new staff members. • Manage and lead the new joiner process from offer letter through to joining instructions and induction/on-boarding • Arranging for a photo to be taken of all new employees and sending out welcome communication for all new employees. • Arranging the new employee information sessions with the employee benefit service providers.
JOB REQUIREMENTS
Required Education
• Minimum of HND or First Degree in Human Resources or a related social science discipline
• Relevant certification from a reputable professional institution e.g. , IPM, SABPP, SHRM
Required Experience
• Minimum 4 years post-qualification experience in the manufacturing industry
• Strong track-record in HR generalist and change management roles
• Proficient in MS Office
• Basic understanding of Labour relations
• Strong administration skills • Computer literacy (MS Office applications, in particular)
