SUMMARY:
Head: Corporate Services (3 months Fixed-term contract)
POSITION INFO:
Job Purpose:
The purpose of the Head: Corporate Services role is to provide leadership and manage the Corporate Services Division which includes a Human Resources unit, outsourced Information and Communication Technology (ICT) systems and Facilities Management environments.
Key Performance Areas:
Facilities Management
- Plan and manage the move of office premises in Gauteng
- Facilities management and maintenance of the leased buildings (in Gauteng and Cape Town) and all related services, including procurement, monitoring, evaluation and management
Information, Communication and Technology
- Setting up a modernised ICT Platform – with newly appointed service providers
- Outsourced Information, Communication and Technology management inclusive of the following: ICT Strategy; Business Solutions and IT Infrastructure and support. Monitoring and evaluation of service delivery accordingly
- The management of the delivery against all outsourced contracts related to the above functions and assistance with the procurement processes, relating to these functions
HR Strategy and Business Plans
- Provide relevant HR input and guidance to the strategic planning forums of the company
- Provide input into and lead the development of the company’s Strategic Human Resource Plan
- Coordinate and manage the implementation of the company''''s Strategic Human Resource Plan
- Provide ongoing evaluation and commentary to the CEO on the implementation of strategic plans
- Make recommendations for the ongoing review, maintenance and improved efficiency of HR Strategies
- Ensure consistent implementation of the company''''s Human Resource Strategy and Plan
- Provide support to Management in the implementation of the company''''s approved Human Resource Strategy and Plan
HR Policy Development and Implementation
- Provide input into and lead the development of the company''''s Human Resources Policies
- Develop and implement relevant policy guidelines and directives for approval by the company
- Ensure consistent application of the company''''s Human Resource Policies and that all HR activities are administered in line with the provisions of the applicable Policies and Procedures
- Provide support to Management in the implementation and application of company Human Resource Policies
- Research benchmark / comparative policy practice in relevant sectors
- Monitor changes in legislative requirements and the need to update company Human Resource Policies
- Make recommendations / proposals to the CEO for new or improved policies / procedures
- Conduct Policy Awareness sessions and ensure that the HR Policies and Procedures (electronic-intranet and hardcopy versions) are updated and available for managers and staff
HR Systems and Processes
- Provide input into and lead the development of the company''''s Remuneration, Compensation, Employee Development (Capacity Building), Performance Management, Reward / Recognition, Recruitment and Retention and Job Evaluation Systems and Processes
- Coordinate the implementation of the company''''s approved HR Systems and Processes
- Provide support to Management in the implementation of the company''''s approved Systems and Processes
- Make recommendations for the ongoing review, maintenance and improved efficiency of company Human Resource Systems and Processes
- Provide input into the company Code of Conduct with reference to prescribed components relating to acceptable standards of ethical and professional behaviour
- Provide input into and lead the development, implementation and maintenance of a healthy working environment
- Provide input into the development, implementation and maintenance of an employee wellness program
- Provide support and leadership for the implementation and processing of company Disciplinary and Grievance Procedures
Monitoring and Evaluation
- Monitor and evaluate implementation of the company''''s Human Resource strategy and Business Plan
- Monitor adherence to the company''''s Code of Conduct
- Monitor adherence to organisational values and culture
- Monitor and evaluate organisational climate
- Monitor application of Human Resource Policies and Practices in line with organisational and legislative provisions
HR Administration
- Manage and coordinate all aspects of the company''''s Human Resource administration relating to Strategy and Policy implementation:
- Recruitment administration
- Performance Management administration
- Remuneration, Recognition and Reward administration
- Skills Development administration
- Leave Management Systems and administration
- Disciplinary and Grievance Procedure administration
- Ensure an effective interface between HR and Finance functions
HR Document Management Records
- Manage and ensure compliance with relevant requirements of individual employee and organisation-wide Human Resource records
Employee Remuneration and Benefits
- Management of all company Employee Remuneration and Benefits:
- Remuneration Package Structuring
- Medical Aid and Provident Fund
- Performance reward strategies
- Annual CPI Increments and Public Sector adjustments, as applicable
Reporting and Record Keeping
- Develop and maintain a functional record keeping system for all HR documentation and activities, in line with regulatory requirements. Equally a record system for other Divisions
- Prepare and submit a weekly HR activity and Project Progress Report
- Coordinate, prepare and submit activity reports for sessions and other forums, as required
- Compile reports in respect of other reporting requirements namely employment equity reports, Stats SA Quarterly Survey and so forth
Management of directly reporting staff
- Perform all tasks related to managing the staff within the Division and representing the Division at the Executive Management and other meetings
Qualifications and Experience
- At minimum, a Post Graduate Diploma or Degree in Human Resources Management or Business Administration
- A minimum of Three (3) years’ managerial experience
Technical Competencies
- Strategy development and implementation skills
- Strong analytical and problem-solving skills
- Demonstrated technical skills in the Human Resources, Information and Communication Technology and Facilities Management
- Demonstrated ability to undertake multiple priorities within the required timeframes
- Demonstrated knowledge of government policies and legal compliance issues in the Public Sector
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