Head of Finance

Recruiter:

Talented Recruitment

Job Ref:

DBN001870/KA

Date posted:

Monday, April 11, 2022

Location:

Johannesburg, South Africa

JOB SUMMARY:
A leading digital concern requires a Head of Finance required to manage all aspects of Finance and HR (including staff training and skills development), while playing a key strategic role in the Executive team. This role is a blend of working at the office and working remotely.

JOB DESCRIPTION:

Requirements:

Accounting Related Qualification - CA(SA) / CIMA (Active membership required).
15 years post qualification experience (Corporate experience, not audit experience).
10 years Managerial experience (Team of 5+).
XERO, DEAR Inventory, Bamboo HR, Simple Pay is advantageous.

Duties and Responsibilities:

Financial Reporting:

Develop internal financial and accounting policies and procedures such to ensure adequate controls are installed and that substantiating documents are in place.
Ensure compliance with internal financial and accounting policies and procedures.
Document and maintain complete and accurate supporting information for all financial transactions.
Financial Modelling.
Prepare monthly management accounts.
Act as the financial spokesperson and custodian of the company.
Oversee and contribute to the production of monthly reports and other financial statements for use by Executive Management, the Board of Directors and / or the Audit and Finance Committee.
Attend board meetings.
Report any irregularities or perceived irregularities to the Board for consideration and guidance.

Budget Preparation and Management:

Prepare annual budget and present to the Board of Directors.
Assist department heads with setting of department budgets, as well as the monthly tracking of budgets to actuals.
Approve various department spend – compared to budget.
Approve all internal travel requests (Internal sales to be approved by CEO, installation, or maintenance travel to be on quote).
Approve all expense claims for payment (CEO to approve mileage for sales, Lead Project Manager to approve travel for PMs).
Provide CEO and senior management with an operating budget and work with them to ensure success through cost analyses.

Cashflow Management:

Accurate cashflow management and forecasting.
Develop and maintain financial accounting systems for management of cash, debtors and creditors.
Oversee debt collection and assist as and when needed.

Financing/Funding:

Assist CEO with raising Capital Financing.
Assist CEO with raising Project Financing.

Assist in Data preparation during acquisitions/new business:

Collate, prepare and analyse all financial and related data of business proposed for acquisitions by the company in order to establish commercial potential for Board consideration.
Ensure all statutory compliance are in place.

Project Management Accounting:

Manage project approval by assisting with the development and maintenance for policies and procedures around the project management of job.
Assist with project costing.
Ensure that signed documents and deposits are received prior to commencement of jobs.
Approve all accepted quotes to be processed through Project Tray without deposit or required documents (Where documents & deposits are required, Hardware can be ordered based in PO).
Provide guidance to PM’s and RM’s when projects do not run according to plan.
Perform project profitability analysis.

Revenue:

Remain actively involved in weekly revenue forecast/tracker updates; provide guidance to Business Development Executives in updating trackers and attend weekly sales meetings.
Oversee the job sign-off process, and only recognise revenue when final sign-off of a job is received by a client.
Assist with the preparation of monthly revenue report, to report any overs/’unders’ on revenue targets.
Oversee the annual increase process (to be done according to anniversary date).

Procurement:

Oversee the procurement process and ensure that stock is always at the optimal level.

Warehouse:

Develop, implement and maintain procedures around stock and the warehouse function to ensure that stock is accounted for accurately.
Assist in the design and implementation of warehouse policies, processes and procedures.
Ensure stock (including group stock) is controlled correctly and accurately as managed correctly.

Compliance:

Ensure timeously submission of WCA annually (May).
Ensure timeously submission of CIPC Annual Return (August).
Oversee the insurance function and ensure that the company has sufficient Insurance cover on all levels.
Ensure statutory compliance by correct and timeous submission and payment of VAT (monthly), Income Tax (annually), PAYE (Monthly & Bi-annually) and PROV tax (Biannually).
Liaise with Audit committee.
Liaise with external auditors.
Prepare all supporting document and information for the annual Audit. Provide the Board of Directors with post audit feedback, findings and solutions.

Ad Hoc:

Any duties as requested by CEO.

Remuneration and Payroll Preparation and Administration:

Assist in the design, implementation and timely calculations incentives, commission, increases and salaries for staff as well as management bonuses along with Board approval if and when necessary.
Oversee the payroll function to ensure that employees are paid timeously and accurately including annual increases, overtime, commission and bonuses.
Negotiate and manage employee benefits such as medical aid and group life cover.
Assist with the approval of new employee remuneration packages.
Oversee the leave administration function, and ensure that leave is taken in accordance with the leave policy and guidelines.

Manage Strategic Direction of Finance Team:

Bi-Weekly Department meeting to discuss any issues.
Update Month end planner for Finance team with deadlines.
Finance Team Goal Setting.
Set long term goals once every 6 months.
Set short terms goals on a monthly basis.
Plan and apply long term goals.
Plan and apply short term goals in order to meet long term goals.
Conduct annual performance review (OKR’s) and record outcome on file.

Oversee HR:

Oversee all HR practice (compliance)
Oversee Employment equity
Oversee Skills development
Oversee BEE

Recruitment & Appointments:

Work with Agencies on recruitment needs
Follow recruitment process in BAMBOO HR
Contractors to Permanent – use BAMBOO HR
Promotions
Change in roles (addendums)

Disciplinary:

Compile warning letters according to Induction Manual.
Disciplinary hearing process.
Assist Department Head with performance management.
Attend to grievances.
Retrenchment implementation where needed.

Should you not receive a response within the next 2 weeks, please consider your application unsuccessful. Vacancies are advertised on our website, should you wish to keep abreast with our active roles.

IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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