IT Procurement and Office Administrator

SUMMARY:
IT Procurement and Office Administrator

POSITION INFO:
Description: The successful candidate will form an integral part of the SRK Consulting (South Africa) Information Technology team, based in our Johannesburg office. The incumbent will be responsible for supporting the IT department with end-user support, procurement of IT equipment and software, asset and inventory management, and general office administration. The role ensures that IT purchasing, supplier management, and quality processes are carried out efficiently and in line with SRK policies and standards. This is a full-time, office-based position. Applicants are required to meet the minimum requirements outlined below. Experience and Qualifications Have a relevant qualification in Information Technology or similar; At least 3-5 years IT procurement or a similar purchasing role (hardware, software, and consumables). Excellent understanding of PC\/Notebook architecture and the relevance of components. Duties and Responsibilities includes: User Support Liaise with staff on their hardware and software needs and advise on suitable hardware as approved by SRK Ensure that the Support Team is aware of hardware allocation, special hardware and software requirements. Ensure that machines that are purchased are fit for purpose, depending on the technical role of the machine assignment. Allocation of new and replacement Assets Conduct induction training. Basic End-user support Suppliers Sourcing correct suppliers as required Coordinating equipment to suppliers for repair and monitoring SLA's Ensure suppliers are registered in the Quality System. Software Maintain Software Library Maintain contract information in relevant systems Purchasing Obtaining valid quotes for Capex purchases with the correct spec of hardware Order consumable stock and order when appropriate order points are reached Ordering of equipment and Software in conjunction with the I.T. Manager Check equipment and software is procured and received correctly. Invoicing Check requisitions are issued correctly, Process requisitions on SRK's ERP System for I.T. Manager approval Check that Invoicing is completed timeously. Inventory \/ Assets Maintain I.T. Asset inventory and align to Finances Asset register Manage consumable stock and maintain adequate safety stock of required consumables. Ensure that SRK Standard Hardware is relevant and source best pricing Assist with Asset disposal and insurance tracking Quality Administrator Ensure Policies and Procedures adhere to SRK Quality standards Liasson to Quality department on behalf of IT and communicate requirements to the IT department Assist with the resolution of Quality Non-Conformances if any arise. Office Administration Assist IT Manager with projects by actioning assigned tasks Making travel arrangements Arrange IT events Arrange courier services when required Assist with general Office Administrative tasks Salary: Market related with Company Benefits. Rewards: We believe that people are our major asset. Our ability to attract and retain highly motivated employees is largely dependent on the opportunities that we provide for individuals to satisfy their personal goals within the framework of the organisation. In order to achieve these objectives, we aim to: Pay above-average packages for good performance and monitor the remuneration structure in each relevant market so that we don't fall behind; Accommodate individual preferences for work assignments and schedules as far as possible; Support an open-door policy. Where employees feel they have difficulty in discussing concerns with their seniors, they have direct access to any Partner, Member of the Human Resources Committee or the Human Resources Manager and ultimately the Managing Director. We believe that a high-quality organisation relies on high quality employees in all posts and at all levels. Upon becoming a permanent member of staff, the Company will endeavour to pay an annual performance bonus to each permanent employee as a reward for individual \/ financial performance. The Company reserves the right to pay an interim bonus during the year, normally in December. This forms part of the annual bonus. The Company is an employee-owned Company. In line with the Company policy, an offer of available shares is made each year and employees are encouraged to invest in their Company. Partners consider the views of shareholders on the admission of new employees as shareholders. Detailed applications must be forwarded to the Human Resources Department via the website SRK reserves the right not to make an appointment. Submissions from underqualified or overqualified applicants may not receive a response. Applicants not receiving a response within 4 x weeks should deem their applications to have been unsuccessful.