Import and Logistics Administrator

SUMMARY:
Import and Logistics Administrator
We are recruiting an Import & Logistics Administrator on behalf of our client, a well-established organisation operating within the IT, networking and technology distribution sector. This position will be based in Sandton, Johannesburg. The role is responsible for managing and coordinating the full import and logistics lifecycle of equipment and products, ensuring compliance with South African import regulations, accurate documentation, cost control, and effective coordination between suppliers, service providers, and internal teams. The position is operationally critical and requires a highly organised, detail-oriented professional who can manage multiple shipments and deadlines simultaneously.

POSITION INFO:
Minimum Requirements:

• Matric / Grade 12.
• Advantageous: Diploma or Certificate in Logistics, Supply Chain Management, Import/Export, or a related field.
• Minimum of 2–4 years’ experience in import and logistics administration.
• Sound working knowledge of import procedures, customs clearance, and freight forwarding.
• Advantageous: experience within IT, electronics, networking or technology distribution environments.
• Advantageous: experience in a similar role.
• Understanding of basic logistics and import principles.
• Knowledge of South African import regulations.
• Proficient in Microsoft Excel and ERP systems.

• Oversee the import lifecycle from purchase order placement through to final delivery.
• Monitor international shipment schedules and manage timelines to ensure on-time delivery.
• Coordinate customs clearance activities through clearing and forwarding agents.
• Track shipments and proactively communicate status updates, delays, or risks to internal stakeholders.
• Arrange inland transportation and final delivery to warehouses or customers.
• Negotiate freight and shipping rates in line with incoterms and supplier shipping terms.

• Prepare, receive, review, and validate all import-related documentation, including commercial invoices, packing lists, bills of lading, airway bills, and certificates of origin.
• Ensure correct tariff classification, HS codes, import permits, and customs compliance.
• Maintain accurate import records for audit, reporting, and statutory requirements.
• Assist with calculating duties, VAT, and landed costs.

• Capture and maintain accurate shipment and inventory data within ERP systems.
• Ensure correct Goods Received Voucher (GRV) processing upon receipt of stock.
• Reconcile supplier invoices, freight charges, and clearing agent invoices.
• Support stock control processes and assist with resolving discrepancies.

• Collaborate closely with sales, finance, warehouse, and technical teams to ensure alignment.
• Build and maintain effective working relationships with suppliers, freight forwarders, couriers, and service providers.
• Communicate operational risks, shortages, or delays in a timely and professional manner.

• Maintain accurate digital and physical filing systems.
• Prepare import and logistics reports as required by management.
• Identify opportunities to improve logistics efficiency and import processes.
• Immediately escalate non-compliance, irregularities, or operational risks.