Junior Office Administrator

SUMMARY:
Our client is looking for an experienced and highly organised Junior Office Administrator to support the Executive Assistant. 

The Junior Office Administrator will play a crucial role in ensuring the smooth operation of the Restaurant Support Centre.

POSITION INFO:
What You'll Be Cooking Up:

• Assist the Executive Assistant with daily administrative tasks.
• Attend to and screen incoming calls, emails and mail distribution.
• Maintain office policies and procedures in collaboration with the Executive Assistant.
• Manage general office operations, including supplies inventory, vendor coordination, and maintenance requests.
• Assist with planning of the annual calendar and reports.
• Support online and in-person meeting and events preparation by managing logistics, invitations and resource availability.
• Organise and maintain filing systems.
• Coordinate travel arrangements, including visas, flights, accommodation, car rentals, and itineraries.
• Assist with onboarding new employees and providing administrative support during orientation.
• Provide ad-hoc project support and perform other duties as assigned.
• Manage high-pressure scenarios, whether they involve unexpected changes or pressing tasks.
• Ensures that all details, no matter how small, are attended to.
• Provide confidential administrative support and managing sensitive information.
• Manage personal and corporate tasks for the Senior Executives with professionalism and discretion.
• Manage any relevant personal/household and family related requirements of the CEO in collaboration with the Executive Assistant.

• 3+ years of relevant experience in providing administrative and office support.
• High level of professionalism, integrity, discretion and confidentiality.
• Good written and verbal communication skills.
• Ability to take initiative and work both independently and as part of a team.
• The position demands an individual who is committed to the success of the team and the overall objectives of the group.
• Proficiency in MS Teams and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Determination to see tasks through to completion, even when faced with challenges or tight deadlines.
• Consistently demonstrate persistence, problem-solving abilities, and resourcefulness to ensure that all responsibilities are handled with precision and efficiency.
• Dedication and willingness to go beyond what is expected.
• Strong attention to detail and a practical, methodical approach to work.