Legal Bookkeeper

SUMMARY:
Legal Bookkeeper required for client based in Melrose

POSITION INFO:

Minimum requirements:

Trust duties:

Import trust payments and receipts for all bank accounts (taking into account investment withdrawal and closings which are done separately, as well as checking guarantees have been posted on the system when accounts have been closed)
Place all cheque deposits on hold, set reminder for 7 days to take hold off
Recon all trust banks (Nedbank, Standard Bank, FNB, Investec Trust) every day
Send unallocated deposit list
Send 1st enquiry on unallocated deposits to the bank
File previous days batches (trust payments, replenish no 2, from no 2) and maintain excellent neat trust bank files
Check that all the previous day''s payments were released on all the banks and also check all processed without errors
Allocate unallocated on AJS and take off the master excel list
Send out and save all proof of payments (for all the banks)

Month-end:
All trust bank account recons
Send out the final unallocated payments list for the year to date
Post final unallocated payments to the respective G accounts

Daily: Trust payment batches:
Organise to have payment releasers available each day and confirm with them that they can release
Receive signed off packs of scanned in batches. To receive only when Senior Trust Bookkeeper has been through them all and signed off for correctness of requisition, authorisation, and funds in trust)
Load all payments on the bank, check and give to Senior Trust Bookkeeper to do 1st review
Load all transfer duty payments (on SARS and payment from the trust)

Daily: Trust transfers:
Prepare, check, correct mistakes if necessary, and load trust transfer,
Post TT and ensure TZ9999 (control account) is reconciled

Ad hoc:
Attend to emails for trust journals to be done, for holds to be taken off
Attend to queries from conveyancing when they need to nil balance and have issues on the file

A86(4) Investments:
Opening, further investments, withdrawals and closing as requested daily.
Comply with internal and banking/auditing requirements relating to the reviewing of requisitions, mandates etc.
Preparation and issuing of guarantees
All investment account bank recons on AJS for the respective S68(4) accounts, investment accounts recon working papers
Post interest on all Q accounts and double-check recon to Investment accounts (post interest to the correct X account (a different one for each investment bank)
Review FATCA forms and send forms to the bank (example Investec) daily

Audit:
Assist with audit request for supporting documentation

Dante Personnel - JHB Branch
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