Legal Secretary

SUMMARY:
Our client is a well-established legal practice in Pretoria with a strong focus on family law and labour law matters. The firm is known for its professional approach, high standards, and commitment to delivering quality legal services to its clients. They are seeking an experienced and professional Legal Secretary to join their team and provide high-level support within a fast-paced litigation environment, including matters in the High Court.

Job Purpose:
To provide comprehensive secretarial and administrative support to attorneys, with a strong focus on litigation processes. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple matters efficiently while maintaining professionalism and confidentiality.

POSITION INFO:
REQUIREMENTS

Minimum education (essential):

• National Senior Certificate

• Minimum 8 years’ experience as a Legal Secretary

• Extensive experience in litigation, including High Court processes
• Experience in family law and labour law matters
• Drafting, formatting, and managing legal documentation
• Managing court deadlines, filings, and legal administration

• Strong knowledge of legal terminology and court procedures
• Proficient in MS Office (Word, Excel, Outlook)
• Excellent administrative and organisational skills
• High attention to detail and accuracy

• Proficient in Afrikaans and English
• Own transport and valid license
• Professional, well-presented, and client-facing
• Ability to work under pressure and meet deadlines
• High level of confidentiality and integrity

• Draft and format legal documents and correspondence
• Prepare and manage High Court and other court filings
• Ensure compliance with court rules and deadlines
• Maintain accurate and up-to-date case files

• Manage attorneys’ diaries, appointments, and court dates
• Coordinate meetings and consultations
• Maintain filing systems (electronic and manual)
• General administrative support.

• Communicate professionally with clients and counsel
• Liaise with courts and third parties
• Handle queries efficiently and professionally
• Maintain strong client relationships

• Organise and maintain legal documentation
• Ensure accuracy and proper version control
• Assist with case preparation and bundles
• Monitor progress of matters

• Ensure strict confidentiality of all legal matters
• Adhere to firm policies and legal standards
• Always maintain professionalism
• Support overall office efficiency