Manager: Supply Chain Management - CAPEX

SUMMARY:
The Housing Development Agency (HDA) is a National Public sector development agency that inter alia has the mandate to identify, acquire, prepare and develop suitable land for human settlements. 
The agency also undertakes the programme and project management for development of housing and human settlements. 
The HDA has the following three-year fixed term contract position: 

Main Purpose: To manage the HDA financial sustainability and health and to manage implementation of compliant financial practices.

Qualifications and Experience:

• Relevant degree or equivalent in SCM or similar
• Public sector procurement experience is essential
• Computer literate
• Minimum 7 years public procurement experience

POSITION INFO:
Key Performance Areas: 

1. Demand Planning 

• Develop and / or participate in the development of the supply chain strategy for the organization
• Develop annual plans with prioritization and resourcing 
• Oversee organization wide management of the strategic sourcing, procurement, contracting, and evaluation of services
• Manage and / or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, negotiate agreements, draft and manage contracts, etc.)
• Develop and implement new systems, best practices, inventory control, demand planning, and other optimizations in order to meet the HDA''s sourcing requirements

• Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders
• Provide advice in the development of Calls for Proposal to ensure that SCM policies are complied with
• Take minutes if required 

• Establish industry based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to facilitate the line manager drafting a tender advert 
• Place advert in appropriate media for the required time period

• Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.  
• Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.  
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee

• Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting
• Apply the BEE and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders
• Prepare the packs for the Bid Adjudication Committee

• Manage the approval, signature and storage of BAC minutes and reports

• Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy
• Refer any queries from bidders related to tender/proposal outcomes to SCM and Contracts Manager

• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy
• Manage the loading of contracts onto the contract management system
• Maintain the contract register for tenders through updating register with all contract changes monthly

• Address any supplier database errors with the Procurement Administrator 
• Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet
• Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually

• Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements
• Manage the issuing purchase orders for loaded and approved vendors to ensure they are complaint with the SCM requirements
• Approve purchase orders for procurement in line with the delegated authority level and SCM policy requirements
• Manage the annual vendor details validation and updating process through checking the accuracy of information captured

• Draft reports as required including:
• BEE and SMME reports
• Contract register reports
• Undertake all required administration as necessary

• Select, assign, lead and manage people
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system
• Build and manage relationships with staff members
• Manage and support staff development
• Develop and manage the implementation of succession plans for key individuals and critical positions
• Implement the HDA HR policies and procedures as required
• Manage risks and address issues as they arise

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