OFFICE ADMINISTRATOR & WAREHOUSE COORDINATOR

SUMMARY:
Company situated in Boksburg, East Rand is seeking an Office Administrator & Warehouse Coordinator to provide office admin support while overseeing the daily coordination of warehouse operations.

POSITION INFO:
Company situated in Boksburg, East Rand is seeking an Office Administrator & Warehouse Coordinator to provide office admin support while overseeing the daily coordination of warehouse operations. This role ensure accurate record-keeping, efficient stock control, timely deliveries, and smooth communication between office staff, suppliers, customers and warehouse personnel. Office Administration Manage general office administration and filing systems. Answer telephone calls, emails, and customer enquiries. Booking couriers for collections and completing waybills etc. Prepare quotations, invoices, purchase orders, and other documents - IF REQUIRED Maintain accurate records and databases. Assist with reports, data capturing, and document management. Order and monitor office supplies and stationery. Compile and maintain basic Health & Safety files for contracts and projects, ensuring all required documentation such as safety policies, risk assessments, employee training records, medical certificates, appointments, and compliance documents are up to date and readily available. Monitor expiry dates of employee medical certificates, training certificates, licences, permits, and compliance documentation, and proactively arrange renewals before expiry. Coordinate and schedule employee medical examinations and required competency training renewals. Maintain a register of all company and employee certifications, inspections, and renewal dates. Assist with contractor onboarding and ensure Health & Safety documentation is submitted according to client and site-specific requirements. Arrange and coordinate annual inspections and servicing of warehouse equipment and safety systems, including: Warehouse roller\/shutter doors Fire extinguishers and fire safety equipment Pallet stackers and lifting equipment First aid kits and other safety equipment Ensure service certificates, inspection reports, and compliance records are filed and readily available for audits and client requirements. Liaise with service providers, contractors, and suppliers to obtain quotations, schedule maintenance, and ensure compliance obligations are met. Warehouse Coordination Monitor and maintain inventory levels. Receive, check, and record incoming stock. GRV stock once received on MBC system. Label Stock and allocate in warehouse or safe. Coordinate stock picking, packing, and dispatch activities. Ensure accurate stock counts and conduct regular stock takes. Co-ordinate Cape Town stock to come to JHB with Sales and Cape Town. Track Cape Town CBM deliveries and liaise with sales and transport providers. Managing Offloading of CBM trucks. Managing Loading of projects. Allocate stock to projects and maintaining the updated stock sheet. Maintain warehouse records and stock movement documentation. Investigate and resolve stock discrepancies. Ensure warehouse housekeeping and safety standards are maintained. Booking and Managing of casuals when required. Compliance & Reporting Ensure company procedures and policies are followed. Prepare inventory and operational reports as required. Maintain compliance with health and safety requirements. Minimum Requirements Grade 12 \/ Matric. Certificate or Diploma in Administration, Logistics, Supply Chain, or related field (advantageous). 2-3 years'' experience in office administration and\/or warehouse coordination. Proficiency in Microsoft Office (Excel, Word, Outlook). Valid driver''s licence (preferred). Skills & Competencies Strong organisational and planning skills. Excellent communication and interpersonal skills. High attention to detail and ability to work proactively to ensure ongoing compliance. Ability to multitask and work under pressure. Problem-solving and decision-making abilities. Good numerical and stock control skills. Team player with a proactive attitude. Basic knowledge of Occupational Health & Safety requirements and the ability to compile and maintain Health & Safety files for client contracts and site access. Ability to manage compliance schedules and monitor expiry dates. Reporting To Branch Manager