Office Coordinator

Recruiter:

Marvel Placement Consultants

Job Ref:

PTA001726/ZS

Date posted:

Thursday, April 9, 2026

Location:

Johannesburg, South Africa

SUMMARY:
Office Coordinator
Our client, a well-established company located in Boksburg, Gauteng, is seeking a professional and detail-oriented Office Coordinator with a minimum of 2 years’ relevant experience. Candidates with a plumbing or hardware background will be highly beneficial, but this is not a strict requirement. This is an excellent opportunity for an organised individual who thrives in a fast-paced environment and enjoys both administrative and sales support functions.

POSITION INFO:
Minimum Requirements:

Minimum of 2 years’ relevant experience in administration or coordination.
Beneficial: Experience within the plumbing or hardware industry.
Computer literate with proficiency in Microsoft Office Suite.
Strong communication and organisational skills.
Ability to multitask and prioritise effectively.

Duties and Responsibilities:
Admin & General Duties

Provide support to the admin and sales team with various tasks as required.
Answer and transfer calls to the relevant department/extension.
Book couriers for stock movements between the Cape Town and Johannesburg warehouses.
Assist with picking goods for dispatch, ensuring serial numbers are captured and recorded.
Manage and organise filing systems and company documents.
Prepare and submit credit note requests for approval.
Welcome and assist walk-in customers.
Purchase office stationery and generate POs with approval from the Office Manager.
Act as the first point of contact, dealing with correspondence and phone calls.

Sales Support Duties

Complete waybills for dispatched products.
Load all sales orders within 1 working day of receipt.
Ensure sales are assigned to the correct categories on Sage Evolution.
Attend to call-in and walk-in customer sales enquiries.
Provide assistance with sales-related tasks to Sales Coordinators, Reps, and Managers.
Collaborate with Operations to schedule deliveries and manage backorders.
Develop a thorough understanding of company products and services.
Review backorders weekly and follow up with production on customer expectations.
Assist with tender compilation when required.
Provide weekly reports on Sales Orders Received values.
Generate sales orders on Sage Evolution.
Gather and provide market intelligence on competitors, new entrants, suppliers, and industry trends.
Issue quotes within 2 working days of receipt.
Participate in marketing activities, campaigns, and activations as needed.

Closing Date:
Submissions for this vacancy will close on 16 April 2026, however, you will still have the opportunity to submit your CV for this position until 8 May 2026.

Please Note:
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we do our utmost best to respond to each applicant. However, should your application be successful, we will be in direct contact with you. If you do not hear from us within two weeks of submission, please consider your application unsuccessful. We will, however, keep your details on our database for future opportunities.

PoPI Act:
Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”

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