Office Manager & Financial Administrator

Recruiter:

Time Personnel

Job Ref:

CPT002137/Del

Date posted:

Monday, May 23, 2022

Location:

Capetown, South Africa

Salary:

18000

JOB SUMMARY:
Do you like to be involved in all spheres of managing an office?
Our position is a varied position involving PA duties, finance and accounts and general administration with running of our clients Property Company.

We require your excellent communication skills in English and Afrikaans with your excellent organisational ability to be this business.

JOB DESCRIPTION:

REQUIREMENTS

Matric, tertiary qualification highly advantageous
Office management experience essential with financial administration experience
Minimum four years strong administration experience
Experience working on SAGE advantageous
Ability to handle pressure & effectively multi-task
Excellent communication skills in English and Afrikaans
Driven confident personality and being self-managed is essential in this role

DUTIES

Manage all PA duties for the Directors
General all round office administration duties
Answering incoming calls
Respond to emails and calls from clients to action their requirements
Daily meeting with Operations Manager to follow up and action new items
Organising invoices for payment and logging invoice schedule month
Allocations of invoice payments to categorise whether it is repairs, electricity etc.
Manage and update the invoices and financial spreadsheets
Manage Cost report updating invoice payments in dropbox folder
Make appointments for maintenance service providers
Keeping track of maintenance work requirements and service provider accounts
Email salary requirements to Accounting company and PAYE due
Action rental invoices on Sage accounting and send these out with statements
Posting of credit card slips and upload them to the relevant programme
Update monthly asset summary spreadsheets and property rental recap
Manage all vehicles license renewals, services etc.
Ordering of office consumables and stationery to be delivered
Ordering any wood or other requirements to be delivered at properties
Loading of payment runs required
All secretarial duties for office and personal that is required for Directors

Salary: R1800 - R24000 dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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