Office Manager

Recruiter:

Optential Consulting (Pty) Ltd

Job Ref:

PRL000034/LH

Date posted:

Tuesday, February 8, 2022

Location:

Capetown, South Africa

JOB SUMMARY:
Office Manager

Location: Paarl – Western Cape

What Will You Do?
Ensuring the smooth operational running of the company’s back office by providing administrative/operational support to the Director and manage all operational tasks of the business. Organise and coordinate administration duties and office procedures.

JOB DESCRIPTION:

Primary Responsibilities:

Organize office operations and procedures
Management of ad-hoc projects when required
Ensure that all items are invoiced and paid on time
Reporting on financials and other business-related matters that provides insights into the business operations
Management of all bookings
General Office Management and administration duties
When required respond to emails or other correspondence on behalf of the Director.
Managing travel-related needs, such as Visa, accommodation, flights etc.
Client invoicing
Maintaining spreadsheets, such as billings
Basic support to the accountant/finance partner
Communication with various stakeholders, clients, suppliers etc.
Managing and maintain the filing system
Managing personal tasks as needed
Implementing and maintaining procedures/office administrative systems
Deal with clients
Responsible for prompt and efficient processing of customer enquiries, orders, and their fulfilment.
Maintains adequate records of all correspondence and communications received and sent.
Keeping track of all insurance of property and aviation
Renewing of vehicle licenses
Dealing with all property related paper work and filling all documents in folders.
Any other tasks required as and when needed

Requirements of the Role:

Proficiency in MS Office. Advanced Excel skills
Knowledge of Office Administrator responsibilities, systems, and procedures
Post Matric Qualification; additional qualification as an administrative assistant or Secretary will be a plus
Minimum of 5 years working experience performing office or operational management functions

Required Skills/Competencies:
· Self-directed and motivated
· Enthusiastic and eager to tackle big and small projects
· Good Interpersonal skills
· Excellent administrative skills
· Attention to detail
· Fast Learner
· A creative mind with an ability to suggest improvements
· Excellent time management skills and ability to multi-task and prioritize work
· Excellent written and verbal communication skills
· Strong organizational and planning skills

NB: This position is not for Optential Consulting. We are recruiting for the company.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Office Manager & Bookkeeper Camps Bay
Location: Capetown
Salary: Market Related
office manager & Bookkeeper Camps Bay
4 days ago

OFFICE MANAGER
Location: Cape Town
Salary:
30 days ago

Office and Project Manager - Legal Industry
Location: Cape Town
Salary: 45000 Monthly
Our Client, a leading Global Firm in Cape Town CBD, is looking for an office and Project manager for their busy firm.
1 day ago

Branch Administrator
Location: Cape Town
Salary: R15k - 17k per month
Branch Admin with relevant experience
21 days ago

Senior Civil Engineer
Location: Cape Town
Salary: 720 000 Annually
Our client is in search of a senior civil engineer to elevate their dynamic engineering group. Be part of a community-focused journey and play a crucial role in pioneering projects within a collaborative environment, utilizing and enhancing your leadership skills.
23 days ago

Branch Administrator
Location: Cape Town
Salary: R15k - 17k per month
Branch Admin with relevant experience
23 days ago

Schedular Executive Assisstant
Location: Cape Town
Salary:
We are seeking an Executive Assistant to join our dynamic team. The successful candidate will be responsible for coordinating and managing the diary of the CEO ensuring all strategic material is arranged as well as support to the CEO.
30 days ago

Safety Officer / SAMTRAC certification - CPT Muizenberg
Location: Muizenberg
Salary:
Do you have 2 – 3 years’ experience in HSSE compliance working with a contractor and are registered with a SAMTRAC certificate?Our client based in Cape Town southern suburbs in Muizenberg requires your experience to maintain company HSSE accreditations for all of their customers ensuring all data is updated for full compliance for audit purposes.
Today

Accountant
Location: Cape Town
Salary: 350 000 Annually
Are you on the search for the next step in your career, specifically in the private sector? Put your experience gained during SAIPA articles, to the ultimate test in this fast-paced and innovative company, that values creativity and initiative. You will be exposed to all factors of the Finance Function, reporting to the GM and indirectly to the Group Financial manager at Head office. If this sound...
Today

Fund Analyst
Location: Cape Town
Salary: 230 000 Annually
This opportunity is perfect for an accountant eager to transition into a more operational and analytical position. As a Fund Analyst, you will engage in property-level reporting, budgeting, and shareholder reporting, acquiring valuable expertise in the dynamic property sector. Benefit from a competitive salary and career growth at one of South Africa's leading property firms.
Today

Office Manager

Similar jobs you might be interested in:

Create a free job alert for Office Manager in Capetown