Office Manager

Recruiter:

Optential Consulting (Pty) Ltd

Job Ref:

PRL000034/LH

Date posted:

Tuesday, February 8, 2022

Location:

Capetown, South Africa

JOB SUMMARY:
Office Manager

Location: Paarl – Western Cape

What Will You Do?
Ensuring the smooth operational running of the company’s back office by providing administrative/operational support to the Director and manage all operational tasks of the business. Organise and coordinate administration duties and office procedures.

JOB DESCRIPTION:

Primary Responsibilities:

Organize office operations and procedures
Management of ad-hoc projects when required
Ensure that all items are invoiced and paid on time
Reporting on financials and other business-related matters that provides insights into the business operations
Management of all bookings
General Office Management and administration duties
When required respond to emails or other correspondence on behalf of the Director.
Managing travel-related needs, such as Visa, accommodation, flights etc.
Client invoicing
Maintaining spreadsheets, such as billings
Basic support to the accountant/finance partner
Communication with various stakeholders, clients, suppliers etc.
Managing and maintain the filing system
Managing personal tasks as needed
Implementing and maintaining procedures/office administrative systems
Deal with clients
Responsible for prompt and efficient processing of customer enquiries, orders, and their fulfilment.
Maintains adequate records of all correspondence and communications received and sent.
Keeping track of all insurance of property and aviation
Renewing of vehicle licenses
Dealing with all property related paper work and filling all documents in folders.
Any other tasks required as and when needed

Requirements of the Role:

Proficiency in MS Office. Advanced Excel skills
Knowledge of Office Administrator responsibilities, systems, and procedures
Post Matric Qualification; additional qualification as an administrative assistant or Secretary will be a plus
Minimum of 5 years working experience performing office or operational management functions

Required Skills/Competencies:
· Self-directed and motivated
· Enthusiastic and eager to tackle big and small projects
· Good Interpersonal skills
· Excellent administrative skills
· Attention to detail
· Fast Learner
· A creative mind with an ability to suggest improvements
· Excellent time management skills and ability to multi-task and prioritize work
· Excellent written and verbal communication skills
· Strong organizational and planning skills

NB: This position is not for Optential Consulting. We are recruiting for the company.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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