Office Manager to the Chairperson

SUMMARY:
Office Manager to the Chairperson

POSITION INFO:
JOB DESCRIPTION

• Provide high-level administrative and effective executive office management support service to the Chairperson.
• Conduct basic research and prepare high quality documents and reports for the Chairperson.
• Handle all communications and keep the Chairperson's office highly organised.
• Maintain efficient document and records management system in the Chairperson's office.
• Supervise subordinates.
• Coordinating the Chairpersons engagements with internal and external stakeholders.
• Ensuring that support is provided to governance structures.
• Rendering effective secretarial support to the Chairperson.
• Managing and administering of the office of the Chairperson.
• Rendering personal assistance to the Chairperson.
• Coordinating the Chairpersons diary and preparing for meetings.

• The successful candidate must have an appropriate recognized National Diploma/Degree (New NQF Level 6/7) in the field of Office Management/ Public Administration or an equivalent qualification.
• At least 3 to 5 years' experience in the public sector of which at least three years must involve providing high-level administrative support services to executive management and with supervisory experience.
• Advanced computer skills in MS Office Suite, including Word, Excel, PowerPoint and Outlook. Excellent interpersonal relations.
• Ability to interact with high profile stakeholders regarding events and projects.
• Must be able to conduct basic research and draft high-quality documents and reports. Must have the ability to arrange Visas, overseas travel and collection of information.
• Must have the ability to manage and provide logistical as well as administrative support for meetings.
• Must have good organising and management skills. Must have financial management acumen
• Must have excellent written skills and ability to produce documents and reports of high quality.
• Must have excellent project and stakeholder management skills.
• Must have excellent organisational and planning skills with the ability to work on multiple projects simultaneously, have effective oral and written communication skills, have a sense of urgency and ability to identify, analyse and resolve problems in a timely manner.
• Must be creative, motivated, self-driven, results-oriented and have initiative.
• Ability to work both independently and as part of a team.
• Ability to multitask and ability to function in a pressurised environment.
• Must have a valid driver's license.