PA to MD - Heriotdale

SUMMARY:
Our client, based in Heriotdale, Johannesburg is seeking to employ a Temporary Executive Personal Assistant to the Managing Director to provide high-level maternity-cover support within a professional executive environment.

Exciting Opportunity:
Join a high-trust executive environment where your organisational ability, discretion and proactive approach will make an immediate impact. This is an excellent opportunity for a mature, composed and highly professional Executive PA who enjoys focused, one-on-one executive support and is confident managing both professional and personal responsibilities.

Contract Period: 1 October 2026 – 31 May 2027

POSITION INFO:
Requirements: 2-5 years' relevant experience as a Personal Assistant, Executive Personal Assistant or in a comparable high-level support role. Strong administrative and organisational abilities. Excellent spoken and written English. An exceptionally professional telephone manner. Clear, articulate and measured communication skills. Strong computer literacy and the ability to learn new systems quickly. Excellent diary management, scheduling and time-management skills. Exceptional attention to detail. Proven ability to handle highly confidential and sensitive information. Ability to prioritise rapidly when circumstances change. Calm, productive and composed under pressure. Exceptionally punctual and dependable. Naturally discreet, professional and respectful. Comfortable working independently for extended periods. Highly focused and organised, with minimal need for constant supervision. Strong initiative and the ability to anticipate requirements. Resourceful and capable of resolving minor issues independently. Emotionally mature and receptive to clear, direct feedback. Flexible and adaptable when priorities or arrangements change unexpectedly. Respectful of professional boundaries and hierarchy. Professional, polished and well-presented at all times. Comfortable supporting both professional and personal requirements. Respectful and sensitive towards religious and dietary requirements. Existing knowledge or experience with kosher requirements and Jewish religious observances will be a significant advantage. Must be comfortable working in a smoke-free professional environment. Must be available and committed to the full fixed-term contract period. Responsibilities: Provide comprehensive day-to-day administrative and personal support to the Managing Director. Manage a complex executive diary, appointments, meetings and scheduling requirements. Coordinate internal and external meetings and ensure the MD is appropriately prepared. Manage correspondence, documentation, filing and confidential information. Prepare documents, schedules, meeting packs, reports and other administrative material. Screen, prioritise and appropriately manage incoming communications. Maintain accurate records and effective follow-up systems. Coordinate travel arrangements, reservations, itineraries and related requirements. Monitor deadlines and proactively follow up on outstanding matters. Liaise professionally with senior management, employees, clients, suppliers and other stakeholders. Assist with the coordination of personal and family appointments and commitments. Incorporate family obligations and important personal commitments into diary planning. Assist with reservations, arrangements, purchases, appointments and other reasonable personal requirements. Handle personal and family-related information with absolute discretion and confidentiality. Develop an understanding of the MD's preferences, routines and priorities. Anticipate scheduling conflicts and requirements before they become problems. Ensure religious observances and commitments are considered when planning the diary. Assist with arrangements involving kosher catering, meals or venues where required. Confirm that dietary requirements are communicated when arranging meetings, events or travel. Adapt quickly when priorities change or urgent requirements arise. Resolve routine matters independently while exercising sound judgement regarding what requires the MD's attention. Provide discreet, professional and dependable support across both professional and personal matters. Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.