PROJECT ADMINISTRATOR PARASTATAL 6-MONTHS CONTRACT

SUMMARY:

We are looking for Project Administrator for a client based in Pretoria. You'd be responsible for providing administrative support service to the team to enable efficient and smooth operations.

POSITION INFO:

Diary, meetings administration, and telephonic Communications

• Schedule and administer appointments and meetings including:
• Setting up and confirming appointments and meetings, and updating diaries
• preparing and distributing meetings schedule
• Organise meetings and making sure all arrangements are made as follows:
• Booking meeting rooms, parking, presentation aids, and catering and refreshments where required
• Scheduling meetings on MS teams or via Zoom where applicable
• Preparing, distributing, and processing meeting invitations, directions, and agendas
• Assisting with the compilation and distribution of meeting packs (hardcopy and/or electronic)
• Arranging security and transport for delegates from other government and international institutions where applicable
• Arranging protocol and VIP protection for all officials from international organisations and foreign governments, where applicable
• Ffacilitating access to office, and receiving and assisting external and internal visitors and staff

Documents and reports production and administration support

• Administer all electronic and hard copy documents such as correspondence, memo’s, agreements, and reports including:
• Acknowledging receipt of document, noting priority, and tracking required response and/or handling
• Following up on deadlines for documents for submission
• Maintaining an accurate log of all documents emanating from the unit that require approval
• Travel arrangements and claims administration
• Office administration

Client and project teams support

• Project Management Support
• Assist in project planning sessions
• Assist with the design of project plans using appropriate software (including MS Project)
• Provide project management support to relevant staff members

Minimum Requirements:

• Degree in Accounting, Commerce, Business or Business Administration, Project Management.
• Minimum 3 years experience in a similar role or in management consulting.
• Project Management and MS Project experience would be advantageous
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• Should you meet the above requirements, please upload your CV onto our website --------Please upload your CV here-------->. [CV’S VIA EMAIL WILL NOT BE CONSIDERED]

Full job spec will be shared with shortlisted candidates only

Candidates will be required to go through a background and vetting process if shortlisted

Should you not hear from us within 2 weeks, please consider your application unsuccessful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.