Payroll Administrator

SUMMARY:
We are seeking a Payroll Administrator for the Johannesburg South region. The ideal candidate should have a short notice period or be available immediately.

POSITION INFO:
Duties and Responsibilities

• Maintain and updated employee's information on the payroll system and personnel files
• Filing Administration of new and transferred employees, Open new employee files, contracts, and job descriptions
• Attend to ad-hoc staff queries, processing, and payment
• Maintain the Uniclox system and ensure accurate clocking procedures are adhered to
• Filling all correspondence and scanning to relevant drives, Sage people system, and personnel files
• Administration of terminated employees
• Compiling of termination documents ie UIF, Certificate of Service, MIBFA, Sick fund
• Capture weekly hours from the timecard system (Uniclox) into an Excel Spreadsheet and reconcile hours
• Process and reconcile weekly wages, capture weekly deductions i.e., garnishee orders, union, MIBFA, insurance, and any other personnel and statutory deductions
• Prepare and finalization of weekly payroll before 14h00 on Wednesdays
• Printing, filing, and balancing of weekly reports and payslips
• Capture, process, and reconcile salaries, capture monthly hours from the timecard system onto the payroll
• Administration, reconciliation, and monthly payments of garnishee orders, insurance, union, medical aid, and monthly provisions for bonus and leave
• Printing digitally, balancing, and filing monthly salary reports and payslips
• Maintain realistic workload and deliverable dates for tasks
• Costing and payment schedule for management and accounts
• Prepare and finalization of monthly payrolls by the 23rd of the month
• Capture all personnel entries on Sage People
• Reconcile Feb Tax year-end and Mid-Year (August) Reconciliations and submit them to HR manager
• Print and compile the company's Financial year-end reports for auditors
• Any other supplementary task or duty that’s reasonably necessary to carry out the main function or duty
• Assist HR Manager as and when required

• NQF Level 4/ Grade 12
• Completed mathematics and/or bookkeeping with a diploma in Office Administration
• Sage 300 People (Payroll 1&2; Payroll Recon, Tax year End, People Lead and Personnel Management)

• Minimum of 3 years’ experience in a similar position
• Accounting Processing and Financial Reporting systems knowledge, exposure, and experience