Payroll Manager

SUMMARY:
Our client based in Bedfordview is looking for a Payroll Manager to fulfil the entire Payroll job function for over a 1000 monthly paid employees

POSITION INFO:

• Strong computer skills required
• Problem solving and analytical skills required
• Syspro experience will be advantageous
• Must have a strong personality and must be able to work in a pressurized and fast paced environment
• Formal payroll qualification will be an advantage
• Candidate must have experience in a large organisation in terms of volumes, staff movements etc.
• Minimum of 10 years working experience required in the Payroll Department - fulfilling the entire Payroll job function as per the duties and responsibilities set out and identified above 
• Candidate must have worked on Sage VIP (knowledge and full understanding required of the Sage VIP Payroll system)

Responsibilities

• Capturing of hours worked; overtime; unpaid days; nightshift; Driver incentives etc. for all Branches from the monthly payroll attendance register 
• Capturing of the monthly sales commission earnings for respective Sales staff 
• Capturing of the monthly petrol usage from the Nedfleet report 
• Capturing of any other related payroll input, i.e. change of bank accounts; personal detail changes etc. 
• Capturing and loading of all new employees 
• Capturing of all terminated employees 
• Capturing of staff transfers, job title changes, salary changes, salary increases, bonus payments etc. 
• Capturing of different types of leave taken
• Capturing of staff advances or loans
• Capturing of new garnishees
• Capturing of new or terminated staff for union deductions
• Capturing of new or terminated staff for Medical Aid
• Capturing of new or terminated staff for the Retirement Fund
• Ensure the Payroll Systems (Sage VIP) is up to date with the latest statutory deductions information and software / system updates
• Await final approval from all the Branches with regards to the Remuneration Report (for monthly pay-run) by means of an email approval by the designated manager or director
• Transfer salaries to the Bank business system for final approval and payment by the Group
• Maintaining the deduction, fringe benefits and earning rules
• Maintain the job titles and job grades
• Maintain the General Ledger (GL) costing and pay point information
• Maintaining the leave cycles as per the Labour act
• Maintaining the leave cycles as per company policy for annual leave entitlements etc. 
• Maintain the job titles to equity codes
• Maintain equity levels
• Monthly and annually updating of reports
• Distribution of Employment Equity report to the Group IR Manager
• Maintain the job titles to skills codes
• Maintain skills levels
• Monthly and annually updating of reports
• Distribution of Skills report to the Group Training Officer 
• Generate the report and present a detailed report per company and branch per General Ledger code
• Ensure report balance back to the Reconciliation Report per company and branch
• This information is pulled through by means of a GL interface to Syspro 
• Maintaining any changes to the costing codes
• Reconcile all the Salary control accounts
• Input the Capture the salary Cashbook on to Syspro 
• Reconciliation of the salary Cashbook
• Administration and Reconcile and provide schedules of: Medical Aid, Retirement Fund, MIBFA (Manufacturing staff) (Metal Industries Benefit Funds Administrators), Union, Staff loans, Garnishees and Funeral
• Reconciling of all the Companies accounts for PAYE, UIF, Skills , SARS, E-filing
• EMP201
• Tax Directives
• Payment (e@syfiling)
• IRP5/IT3
• EMP 501
• Employees tax numbers
• Reconciliation of the PAYE (quarterly and annually)
• Reconcile monthly
• EMP201 for all companies
• EMP501 (Bi-yearly for all companies)
• IRP5''s and IT3’s
• UI19 and Certificate of Service for all terminated employees 
• Submit the UIF monthly Declaration report to the UIF Department 
• Reconcile the Retirement Fund on a monthly basis by means of an online system and submit for payment 
• Process all monthly terminations on the online system and process ans submit the termination once the employee has submitted a withdrawal form  
• Reconcile the Retirement Fund on a monthly basis by means of an online system and submit for payment 
• Process all monthly terminations on the online system and process ans submit the termination once the employee has submitted a withdrawal form  
• Reconcile the Funeral Fund on a monthly basis to balance back to the report received from the Fund Administrators and submit back to them accordingly 
• New and terminated staff to be reported and added on to the Excel sheet - monthly report - feedback given to the Fund Administrators 
• Reconcile the monthly MIBFA deductions on the appropriate worksheets and submit online
• Add new employees and remove terminated employees from this worksheet online 
• Update all the Union monthly returns and submit to the appropriate Union
• Return of Earnings for all companies (WCA)
• Good Standing Letter
• Report on payroll employment statistics
• Report on monthly staff movements (new & terminated employees)
• Report on personnel head movement per Branch
• Report on excess leave balances 
• Report on other requirements as and when required 
• Filing of all payroll input and documentation in employee personnel files
• Capturing of all the transactions and balance the Cashbook to the Bank account
• Reconcile of all the companies payroll accounts and the salary bank account

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