Personal Assistant to the Managing Director/Sales Director

SUMMARY:
Support the Sales and Managing Director of a Klapmuts-based wine and liquor enterprise in a high-level administrative and analytical capacity.

POSITION INFO:

Personal Assistant to the Managing Director/Sales Director

Support the Sales and Managing Director of a Klapmuts-based wine and liquor enterprise in a high-level administrative and analytical capacity.

Klapmuts, Western Cape. R336 000 per annum.

About Our Client

The company is a wine and liquor distribution business based in Klapmuts. They focus on sales operations and market presence while maintaining a professional environment that requires coordination across multiple departments and stakeholder levels.

The Role: Personal Assistant to the Managing Director/Sales Director

This role provides high-level administrative support to ensure smooth operations within the Sales Department. It exists to manage the schedules of both the Sales Director and the Managing Director while performing detailed sales reporting and analysis to support executive decision-making processes.

Key Responsibilities

• Provide 4 years of related experience in a similar role.

• Manage the calendars for the Sales Director and Managing Director, schedule meetings, and coordinate travel arrangements.

• Gather, compile, and analyse sales data from various sources to generate regular reports, forecasts, and performance metrics.

• Utilize CRM software to maintain accurate sales records and track key performance indicators.

• Act as a liaison between the Directors and internal/external stakeholders to ensure seamless communication.

• Prepare and edit correspondence, communications, presentations, and other documents for executive reviews.

• Organize and manage sales team meetings, including preparing agendas and documenting minutes.

• Conduct market research to support the sales team’s strategies and initiatives.

About You

• 4 years related experience is required.

• Matric or a Relevant Diploma.

• Proficiency in Microsoft Office Suite, specifically Excel, PowerPoint, Word, and Outlook.

• Analytical mindset with the ability to interpret data and provide actionable insights.

• Strong organizational and time management skills with the ability to multitask.

• Excellent written and verbal communication skills.

• Assertive, self-motivated, and able to work independently or as part of a team.

• High level of discretion and confidentiality when handling sensitive information.

• Positive attitude towards work and willingness to work overtime from time to time.

• Experience in sales reporting, analysis, and working with CRM systems is advantageous.